Deputy Director, Finance

American Society Of Hematology•Washington, DC

About The Position

The Deputy Director, Finance assists the Director, Finance in overseeing major financial operations, including budgeting, financial reporting, internal controls, financial data integrity, audits, and day-to-day Finance team operations. The role helps ensure high-quality financial services for ASH departments, vendors, customers, and financial representatives. It supports departmental leadership, supervises staff, drives process improvement, and performs other duties as assigned. The Deputy Director oversees Accounts Payable and Accounts Receivable operations, including related staff and third-party resources; manages financial data integrity and resolves discrepancies; develops financial policies and procedures and conducts internal control reviews; recommends systems and process improvements; and helps ensure compliance with GAAP and other applicable financial requirements. The position supervises, trains, evaluates, and assigns work to Finance staff, manages departmental recruitment, and serves as department head in the Director’s absence. Monthly duties include overseeing the financial close, reviewing financial statements before distribution, approving staff reconciliations, maintaining the ADP General Ledger, and coordinating with Human Resources on payroll account coding. Annual duties include serving as liaison to external auditors, researching and completing the District of Columbia Unclaimed Property filing, assisting with the annual budget, and coordinating preparation and submission of 1099s.

Requirements

Bachelor of Science degree in Accounting.
At least 7 years of accounting experience; experience compiling financial statements is required.
CPA required.
Knowledge of standard accounting procedures, including GAAP principles and standard payroll procedures.
Exceptional analytical and problem-solving abilities.
Ability to work and interact with departments throughout the organization.
Excellent written and verbal communication skills.
Experience with Microsoft Office, including Word and Excel.
Ability to speak audibly and listen actively.
Ability to use computers, telephones, and other office equipment.

Nice To Haves

Accounting experience in a nonprofit setting is preferred.
Experience with ADP, Salesforce, and Concur is preferred.

Responsibilities

Oversee day-to-day Accounts Payable and Accounts Receivable operations, including supervision of related staff and third-party resources.
Approve invoices and expenses in Concur and oversee the weekly payment run.
Ensure daily deposits are batched and entered on time, and outstanding check letters are distributed promptly with related checks voided as appropriate.
Manage operational financial data and ensure its integrity and accuracy; investigate, research, and resolve discrepancies across accounting systems.
Validate financial data in Executive Committee reports for various departments.
Develop and implement financial policies and procedures and conduct internal control reviews.
Identify opportunities to strengthen controls, improve accuracy, and support compliance with financial standards and organizational requirements.
Identify and recommend systems, transactional, and reporting improvements for Finance operations and stakeholder services.
Stay abreast of new regulations and help ensure adherence to GAAP and other applicable financial requirements.
Supervise, train, evaluate, and assign work to Finance staff, including the Senior Financial Reporting Manager and Staff Accountant.
Manage recruitment for the Finance department and serve as head of the department in the Director’s absence.
Oversee the monthly financial close, review financial statements for possible corrections before distribution, and approve reconciliations prepared by Finance staff.
Retrieve and maintain the ADP General Ledger and coordinate with Human Resources to map new payroll deductions or earnings to the proper account code.
Serve as liaison to external auditors and review annual audit schedules and documentation prepared by Finance staff before submission.
Research and complete the District of Columbia Unclaimed Property filing for uncashed or voided vendor payments.
Assist the Director, Finance and Chief Financial Officer with the annual budget as needed.
Compile data needed to prepare 1099s and coordinate with auditors to approve and submit them by the established deadline.
Perform other duties as assigned.