Family

Ada County•Boise, ID

2d•Onsite

About The Position

The Ada County Clerk’s Office is seeking a Deputy Court Clerk/In-Court Clerk Floater for the Civil/Family division. This role performs clerical and support functions related to the court system, requiring a high degree of accuracy and attention to detail, following guidelines set forth by Idaho Code. The In-Court Clerk Floater position encompasses a broad range of knowledge and complex clerical tasks, assisting In-Court Clerks and Judges without being assigned to a specific judge full-time. Duties may fluctuate based on division necessity, ranging from in-court support to out-of-court tasks. The work demands independence and self-discipline, with a complex program knowledge that takes substantial time to learn.

Requirements

High school diploma or equivalent
Minimum of 1 year related experience
Knowledge of the methods and procedures of the court system
Extensive knowledge of legal procedures documents and terminology
Skill in the operation of computers
Skill in time management, including the ability to be punctual and on-time
Ability to understand and follow verbal and written directions
Ability to communicate verbally and in writing
Ability to maintain confidentiality
Ability to maintain harmonious working relationships with other employees and the public

Responsibilities

Maintains Judge’s calendar, sets hearing and court dates
Prepares case files
Assists the Judge in every courtroom proceeding by providing onsite support keeping paperwork and clerical processes moving in an efficient manner
Provides on-site service to courtrooms, preparing them with proper equipment and forms
Administer oaths
Maintains and logs exhibits submitted to the court
Takes minutes of all courtroom proceedings
Drafts and prepares judgments, orders and other decisions from court
Operates office equipment
Creates, prepares and processes legal forms, form letters, reports and similar materials
Sorts, stamps, records and files a wide variety of legal and judicial materials
Process all types of cases and documents presented to court
Reads and routes incoming mail and assembles files and other materials to facilitate reply
Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments
Creates case files, updates databases and reviews documents presented for compliance to standards
Serves as receptionist, answers telephone and provides general information regarding court filings and procedures
Handles database management for specific areas of law
Participates in training as assigned
Assists in troubleshooting issues that arise
Assists other Court Clerk positions with day to day questions and tasks related to court proceedings
Addresses challenging concerns from the public
Assists supervisor in handling of administrative tasks
Performs highly specialized tasks related to sensitive court processes
Proofreads legal documents, memorandums and other materials for accuracy and punctuation
Assists in facilitating judge and courtroom schedules, including arriving punctually and on time for work
Cross train in other areas to perform the work of others for vacations, illness, etc.
Flexibility of scheduling to include overtime to cover court