Deputy Court Clerk

City of Beaumont • Beaumont, TX

1d • Onsite

About The Position

The Deputy Court Clerk performs essential job functions related to case management, court proceedings, and administrative tasks. This role involves setting cases for attorneys, managing court dates and notifications, entering data into the computer system, and assisting with various court duties such as swearing in witnesses and quoting fines. The position also requires collaboration with the city attorney, printing dockets, collecting and balancing monies received, answering telephones, scanning documents, providing official seals on legal documents, and assisting citizens, other departments, and attorneys. Other job functions may be required as needed.

Requirements

• Knowledge of computer procedures.
• Knowledge of clerical procedures and policies of the court.
• Considerable knowledge of modern office practices and procedures.
• Ability to follow oral and written instructions.
• Ability to perform mathematical and accounting computations accurately.
• Ability to maintain complete and complex records, and prepare reports from them.
• Ability to type and perform data entry and multi-task with high degree of accuracy.
• Ability to establish and maintain effective working relations with employees, court officials, attorneys and the public.
• Proficiency with 10-key adding machine and computer terminal.
• Graduation from high school or equivalent.
• Supplemented by advanced training in office/clerical procedures.
• Minimum three (3) years experience in clerical work including data entry for centralized computer, cashiering, computer operations, and computer service.
• Must pass typing test of 40-45 wpm.

Nice To Haves

• Some knowledge of traffic and misdemeanor laws and their prospective fines.
• Bilingual preferred.
• Experience with court procedures preferred.
• Experience with personal computers preferred.
• Proficient in Microsoft Word, Excel, and Office 365 preferred.

Responsibilities

• Sets cases for attorneys representing clients.
• Sets dates of appearance and appeals for county courts.
• Notifies concerned parties through summons of trial dates including attorneys, defendants, witnesses, jurors, and police.
• Enters court dates, summons, warrants, citations from other departments, citizen's complaints, and all monies collected into computer.
• Performs a variety of court duties including calling court to order, swearing in witnesses, arranging jurors, and quoting fines to judge.
• Collaborates with city attorney on preparation of trial, no contest docket and arraignment dockets.
• Prints dockets and compiles records of cases listed.
• Collects and maintains records of all monies received by court.
• Balances daily register receipts with cash received.
• Answers multi-line telephone inquiries.
• Scanning.
• Provides signature, date and official court seal to all legal documents.
• Provides assistance and information to citizens, other city departments, police officers and attorneys.
• Types form letters.

Benefits

• Equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
• Reasonable accommodations for qualified individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED