Deputy Clerk III

City of Roanoke, Virginia•Roanoke, VA

13d•Onsite

About The Position

The City of Roanoke is seeking a Deputy Court Clerk III to perform clerical work in the Office of the Clerk of Circuit Court. This position involves issuing various legal documents, administering oaths, processing civil suits, and maintaining case file data. The role also includes recording land records, assumed names, and military discharges, as well as preparing reports. The successful candidate will scan and index documents, attend court sessions, swear in witnesses, tag exhibits, record proceedings, and type abstracts of convictions. Responsibilities extend to purchasing office supplies, managing records retention schedules, providing backup for bookkeeping, and performing supervisory duties as needed. The City of Roanoke is committed to fostering an inclusive work environment that celebrates diversity and promotes open communication.

Requirements

High school diploma or general education degree (GED)
Four or more years related experience, preferably in the legal field
Two or more years at the level of Deputy Court Clerk II
Equivalent combination of education and experience
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Associates degree preferred

Responsibilities

Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
Issues marriage licenses, subpoenas, and notary public applications
Administers oaths
Processes civil suits
Inputs case file data into automated indexing and retrieval system
Records land records, assumed names certificates and military discharge papers
Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
Generates various reports
Indexes and scans documents
Purchase office supplies
Maintain records retention schedules
Serves as backup bookkeeper
Records and releases civil and criminal judgments
Types orders
Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
Collects fines
Types abstracts of convictions for the Division of Motor Vehicles
May be required to perform supervisory duties when needed
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.