Deputy Clerk II

City of Roanoke, Virginia•Roanoke, VA

28d•Onsite

About The Position

The City of Roanoke is seeking a Deputy Court Clerk II to perform clerical work in the Office of the Clerk of Circuit Court. Job responsibilities include but are not limited to issuing marriage licenses, subpoenas, and notary public applications; administering oaths; and processing civil suits. The successful candidate will input all data relating to documents filed in case files into automated indexing system; record land records, assumed names certificates and military discharge paperwork; prepare a variety of simple and routine reports; and scan and index deeds, wills, and other documents. They will also attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies. They will be responsible for maintaining records retention schedules and serve as back up to Bookkeeping.

Requirements

High school diploma or general education degree (GED)
Three or more years related experience, preferably in the legal field, two of which are at the level of Deputy Court Clerk I; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Associates degree preferred.

Responsibilities

Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
Issues marriage licenses, subpoenas, and notary public applications
Administers oaths
Processes civil suits
Inputs case file data into automated indexing and retrieval system
Records land records, assumed names certificates and military discharge papers
Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
Generates various reports
Indexes and scans documents
Purchase office supplies
Maintain records retention schedules
Serves as backup bookkeeper
Records and releases civil and criminal judgments
Types orders
Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
Collects fines
Types abstracts of convictions for the Division of Motor Vehicles.