Deputy Clerk II - GCIC - Probate Court

COWETA COUNTY COMMISSIONERS•Newnan, GA

1d•Onsite

About The Position

Performs intermediate skilled administrative support work involving GCIC data entry, processing legal documents, entering data, indexing records and documents, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Clerk of Court or Chief Clerk.

Requirements

General knowledge of federal, state, and county ordinances, and regulations governing the dissemination of criminal information as well as knowledge of Public Records Law/Dissemination and Records Retention Requirements
General knowledge of records management system standard operating procedures, procedures and practices of a Court
General knowledge of laws contained within the Official Code of Georgia
Thorough knowledge of applicable court policies and procedures
General knowledge of business English, spelling and arithmetic
Ability to operate standard office equipment
Thorough knowledge of office programs and policies
Ability to understand and follow oral and written instructions
Ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, surveyors, realtors, title examiners, associates and the general public

Nice To Haves

Obtain Public Notary within three months.
May require specific certifications dependent on court assignment.
Favorable background history as determined by review of local, State and Federal records.

Responsibilities

Performs criminal history checks on all onboarding employees
Runs criminal histories for Weapons Carry Permits, Guardianships and Conservatorships
Prepares all files for GCIC audit purposes
Organizes and maintains files in compliance with GCIC regulations
Performs guidance and training in accordance with GCIC regulations
Greets visitors, citizens, and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition
Receives citizen inquiries, complaints, and service requests and resolves them within the framework of the established policies and procedures or forwards to appropriate party for disposition.
Types a variety of documents including correspondence, orders for Judges, lists, labels, reports, requisitions, memoranda, etc., where a knowledge of format and presentation is necessary; maintains time sheets; checks items for grammatical accuracy and completeness.
Provides support to Clerk, Chief Deputy Clerks, and Deputy Clerks II; assists attorneys, as needed.
Processes and records legal documents; stamps and records judgments; scan court documents into public record; assigns case number.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
Processes concealed handgun and marriage applications; verifies information and delivery to agency.
Swears in estate personal representatives, guardians and conservators
Prepares court calendars and other various court documents and records.
Processes payments for and issues marriage licenses
Picks up and delivers mail and supplies; receives, sorts, processes, and distributes incoming and outgoing mail; provides various courier services.
Sorts, indexes, and maintains files; maintains records as requested.
Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.
Encourages and promotes a culture of excellent service.