Principal Court Clerk- Jefferson County (Probate Court)

JobsQuest

11h • Onsite

About The Position

Jefferson County Probate Court is seeking a well-qualified, motivated Principal Court Clerk to direct the clerical and financial record keeping activities of a court to ensure the efficient and correct execution of court orders, directives, and policies. Employees perform complex clerical duties to include certifying and maintaining judicial documentation, conducting research, reviewing financial information, and ensuring communication between parties. Principal Court Clerks supervise lower-level court clerical workers and support staff to ensure compliance with state and federal laws and regulations. Work is completed in an office or courtroom setting and employees in this job class report to a higher-level Chief Court Clerk.

Requirements

• Valid Driver's License.
• Experience with supervisory tasks to include delegating assignments, reviewing work of coworkers and staff, and/or directing projects.
• Experience working in a legal environment (e.g., preparing legal documents, researching case law, codes, and statutes, processing subpoenas, appeals and warrants).
• Experience interpreting legal documents (e.g., mortgages, deeds, titles, purchase agreements, petitions, motions).
• Experience in legal record management (i.e., sealing, preserving, and destroying records).
• Experience in using legal software (e.g., case management, records management, filing legal documents).

Nice To Haves

• Experience setting and managing court hearings (e.g., assist judge during court hearings)
• Experience reviewing and creating orders for file pleadings (e.g., motions, petitions).
• Experience using case management systems (e.g., Benchmark, Ingenuity, Landmark)

Responsibilities

• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and prepare for appointments.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, and providing support, feedback and/or training.
• Manages physical and electronic court data content (e.g. Landmark, Benchmark, Encourt) by editing content, updating existing or incoming data, and verifying court database submissions prior to input in order to ensure the accuracy of the content entered.
• Creates reports related to court activities by verifying and/or editing data and transposing the information into the appropriate documentation to meet the needs of the department or municipality making the request.
• Performs Magistrate duties by communicating information related to court activities and making and processing judicial decisions to provide a review of complaints of criminal conduct brought by law enforcement or the general public.
• Conducts law research by reviewing databases, publications, websites and various forms of information (e.g., NCIC, AlaCop, Alabama Secretary of State, Westlaw) in order to prepare court documents and to verify information for accuracy.
• Assists various stakeholders (e.g., employees, governmental agencies, the general public) by communicating information (e.g., reports), serving as liaison or representative, and collaborating in order to address service requests.
• Manages departmental accounts receivable by generating and processing invoices and payments to collect and track payments and amounts owed.
• Monitors court compliance with policies, procedures, and guidelines set forth by governing entities in order to ensure that the activities of the court are performed in accordance with the policies and procedures to identify compliance risk issues in their day-to-day operations and functions.
• Coordinates court education efforts by providing instruction/training to staff and stakeholders, completing documentation related to performance, and overseeing performance using professional expertise in order to assist staff in the completion of their requirements.
• Performs ad hoc projects at the request of other departments/agencies by participating in elections and/or Family Court operations in order to provide services.
• Provides customer service to internal and/or external customers.
• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

Benefits

• Jefferson County provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Principal
• Education Level: No Education Listed