Deputy Clerk / Estates Clerk

State of North Carolina•Craven Co Courthouse Craven, NC

10d•$18,702 - $30,251•Onsite

About The Position

The Office of the Clerk of Superior Court, Craven County, is seeking a qualified individual to serve in the position of Deputy Clerk in the legal system of North Carolina in the Estates / Special Proceedings Division. Employee will focus on assisting Estates families and Special Proceeding customers by phone or at the front counter. This position is part time, 20 hours per week.

Requirements

High school diploma or equivalent.
Minimum of 18 years of age.
Ability to read and understand statutes and procedures for estate administration and record keeping.
Understanding of basic accounting.
Strong attention to detail.
Ability to make timely decisions with accuracy.
Ability to read and comprehend legal documents.
Ability to interact diplomatically with a diverse group of people.
Ability to multi-task.
Ability to adjust to unexpected events.
Ability to meet deadlines.
Ability to organize and manage files.
Ability to work independently.
Ability to maintain confidentiality.
Knowledge of NC general statutes.
Knowledge of policies and procedures related to the local judicial district.
Knowledge of civil proceedings and the Civil Case Processing System (VCAP).
Knowledge of juvenile proceedings.
Knowledge of Juvenile Case Tracking/Scheduling System (JWISE).
Knowledge of eWarrants.
Knowledge of eCourts.
Knowledge of Odyssey Enterprise Justice.
Knowledge of general office and clerical procedures.
Skills in basic math.
Skills in active listening.
Skills in managing a high volume of public interaction.
Skills in effectively communicating both verbally and in writing.
Skills in fast, accurate data entry.
Skills in MS Word, Excel, and Outlook.

Nice To Haves

Craven County residents preferred.
Background in customer service, estates/special proceedings, banking, accounting or legal experience is preferred.
Three - five years' experience in estates in either a clerk's office or law office/trust office or a law license with a year of practical experience or extensive banking or accounting experience.
Professional experience working in a courthouse or law office.

Responsibilities

Process decedent and guardianship estates according to North Carolina statutes.
Process applications for probate of wills and codicils.
Appoint personal representatives for decedent estates, guardianships, trustees, collectors, and allowances.
Prepare letters of testamentary, administration, and guardianship.
Administer oaths and set bonds for administrators and guardians.
Review annual and final accountings for accuracy.
Issue Notices and Orders to personal representatives and legal counsel.
Assist Estates families and Special Proceeding customers by phone or at the front counter.
Explain rules, policies, and procedures tactfully and diplomatically.
Provide procedural information without giving legal advice.