Deputy Clerk and Recorder
About The Position
The Deputy Clerk and Recorder works in the Lake County Clerk & Recorder's Office, recording, filing, and maintaining legal documents and other records. The role includes reviewing documents for compliance with recording or filing requirements, accurately indexing information, issuing vital records certificates, assisting the public and other employees with information, and performing general clerical and public-contact duties. The position also makes copies of property-transfer documents for the Plat Room and performs other duties as assigned. Office hours are 8 a.m. to 5 p.m., Monday through Friday. The position pays $18.00–$22.00 per hour, depending on experience. Applications are reviewed weekly, and the position remains open until filled.
Requirements
- At least two years of experience in a clerical field working closely with the public.
- Ability to adhere to strict confidentiality guidelines.
- Ability to learn quickly and retain instructions.
- Ability to understand and carry out oral and written directions.
- Ability to communicate effectively, verbally and in writing, clearly and legibly.
- Ability to perform mathematical functions and handle cash accurately.
- Knowledge of and experience with Microsoft Word, Excel, email, and the Internet.
- Knowledge of records management technology, retention schedules, and user needs.
- Skill in using a calculator, facsimile machines, scanners, and other standard office equipment.
- Ability to complete varied duties quickly and efficiently while managing interruptions.
- Ability to establish and maintain cooperative working relationships with courthouse personnel and the public.
Nice To Haves
- Preferred knowledge of microfilm, quality control, and electronic records management.
Responsibilities
- Inspect documents, surveys, plats, and other materials to determine whether they comply with recording or filing requirements.
- Record, file, and maintain legal documents received by the office in a timely and accurate manner.
- Respond to public inquiries pleasantly, efficiently, and professionally.
- Perform general clerical duties and public-contact work as needed.
- Make copies of documents that transfer property for the Plat Room.
- Accurately extract data from documents for indexing.
- Issue birth and death certificates and maintain an accurate index of them.
- Help employees, businesses, and members of the public gather information.
- Perform other duties as assigned.
Benefits
- 35+ paid days off.
- 9% retirement match.
- $1,400+ per month health insurance contribution.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
