Deputy City Clerk

City of Norco•Norco, CA

1d•Onsite

About The Position

Under general supervision, assists the City Clerk in the gathering and preparation of City Council meeting agendas and packets and processes correspondence, legal notices, reports, contracts, resolutions, ordinances, and public notices for the City of Norco. This position performs official duties of the City Clerk in their absence. This position assists the City Manager’s Office in writing reports, research for projects, interfacing with elected officials and the public, and other duties as needed.

Requirements

At least three (3) years of experience in a City Clerk’s Office.
High School equivalent supplemented by specialized training in municipalities, Brown Act, and/or City Clerk Technical Training.
Possession of a State of California driver’s license and the ability to maintain insurability under the City’s vehicle insurance program
Knowledge of administrative and public meeting rules, practices, and procedures.
Knowledge of general functions of a municipal government.
Knowledge of historical and public record retention requirements and management.
Knowledge of City, state and municipal election requirements and practices.
Knowledge of public document preparation and certification procedures.
Knowledge of computer hardware, software, and peripheral equipment.
Knowledge of pertinent federal, state, and local laws, rules, codes and regulations.
Ability to prepare correspondence and legal documents.
Ability to respond to requests for public information.
Ability to prepare legal documents, ordinances, resolutions, and proclamations.
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions.
Ability to interpret and apply applicable federal, state, and local policies, laws, rules and regulations.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with other City departments and those contacted in the course of work.
Ability to maintain mental capacity and tact that allows for effective interaction and communications with others.
Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Employee must complete required FEMA courses within six months of employment.

Nice To Haves

Certified Municipal Clerk Training Certification preferred.
Bachelor’s in a related field is highly desirable.

Responsibilities

Assists in the preparation of meeting agendas and packets with City Council and Committees/Commissions for review by City Clerk.
Prepares, publishes, and posts notices to meet legal notifying requirements.
Processes and prepares reports, proclamations and correspondence as assigned by City Clerk and the City Manager.
Takes and prepares official minutes as needed; processes documentation following action taken by City Council.
Responds to inquiries concerning department activities and procedures.
Assists in the maintenance of appointee lists for boards and commissions.
Distributes, logs and files campaign and Statement of Economic Interest forms to meet requirements of Political Reform Act regulations.
Assists in the planning and coordination of municipal elections.
Accepts and assists in bid openings for public works projects.
Accepts Public Records Act requests and summons for litigation; researches information and prepares documents to respond to inquiries from the public.
Assists the City Manager’s Office with research, preparing staff reports, managing consultants, and responds to inquiries from the public.
Performs other related duties as assigned.