Deputy City Clerk

City of Coronado, California•Coronado, CA

2d•Onsite

About The Position

The City of Coronado is accepting applications for the position of Deputy City Clerk. This role offers the opportunity to serve a highly engaged community in a position central to open and accountable government. The City Clerk's Office administers the City's public records program, boards and commissions, legislative obligations and proceedings, municipal elections, and is actively modernizing these services. Under the supervision of the City Clerk, the Deputy City Clerk will serve as the City's primary resource for public records requests and for its boards, commissions, and committees, working closely with residents, appointed officials, the City Attorney, and all City departments. This position is well suited to a professional who values accuracy, sound judgment, and public service. The City Clerk's Office administrates democratic processes, including elections, access to public records, and legislative actions, ensuring transparency to the public. The office serves as a compliance officer for federal, state and local statutes including the Political Reform Act, the Brown Act, and the California Public Records Act. The City Clerk’s Office records City Council proceedings and legislative actions and maintains the City’s official records; administers municipal elections; receives and maintains campaign and economic interest statements filings; coordinates recruitment and appointments for City boards, committees, and commissions; administers the City’s Records Management Program and Records Retention Schedule; responds to public inquiries and requests for public records; maintains the City’s Municipal Code; and coordinates ceremonial and official functions.

Requirements

Knowledge of the California Public Records Act, including exemptions, response deadlines, and the coordination of multi-department responses.
Knowledge of the Ralph M. Brown Act, the Maddy Act, and the Political Reform Act as they apply to boards, commissions, and committees.
Knowledge of records management principles, including retention and disclosure.
Ability to exercise sound judgment and discretion in handling confidential and sensitive matters.
Ability to communicate tactfully and effectively with residents, requesters, appointed and elected officials, and City staff at all levels.
Ability to organize and prioritize competing deadlines while producing accurate, high-quality work.
Ability to anticipate problems and develop practical solutions.
Ability to quickly learn and apply City policies and procedures.
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration or a related field.
Three (3) years of progressive responsibility and related work experience in a City Clerk’s Office environment.
Possess a valid Class C California Driver’s License with a safe driving record.
Possess a Public Notary certification.
Ability to obtain a Municipal Clerk Designation within the first three (3) years of employment.

Nice To Haves

Experience with public records request software and electronic document management systems.
Municipal elections experience.

Responsibilities

Serves as the first point of contact for public records requests; coordinates responses to complex, confidential, and sensitive California Public Records Act requests with City departments; manages requests through the City's online records portal; and trains staff on records procedures, retention, and disclosure.
Maintains rosters and membership records; manages recruitments, vacancy notices, and the annual Local Appointments List under the Maddy Act; prepares related staff reports for the City Council; coordinates ethics training and Statement of Economic Interests (Form 700) filings for appointees; maintains the Board and Commission Handbook; and coordinates the annual board and commission reception.
Provides direct and confidential administrative, and clerical support to the City Clerk.
Administers oaths and notarizes documents.
Supports City Council meetings, elections, and other office functions as needed.
Performs specific duties of the City Clerk in the City Clerk's absence.
May attend evening meetings and work extended hours.
Helps cultivate a team environment where camaraderie is valued.

Benefits

Monthly cafeteria allotment of $2,450
Voluntary retirement savings/deferred compensation
Tuition reimbursement
Group term life insurance
Short-term and long-term disability coverage
Employee assistance program
Retirement Benefit Formula for Classic CalPERS hired prior to January 1, 2013: 3% at 60 (employee contribution rate 9.5%).
Retirement Benefit Formula for PEPRA CalPERS Members, hired after January 1, 2013: 2% at 62 (employee contribution rate 7.50%).
144 hours of Annual Leave per year for the first 5 years, with accrual rate increasing after 5 years.
Term Life and Accidental Death & Dismemberment (AD&D) insurance equal to a one-time annual salary or $50,000, whichever is greater, at no cost to the employee.
Short- and long-term disability insurance equal to 66 2/3% of income.
Option to purchase enhanced long-term disability insurance for those earning over $5,000/month.
Up to $2,000 per fiscal year for reimbursement of directly related costs of tuition, school fees, books, and required materials for approved courses and professional development opportunities (Student Loan Repayment can be used under this benefit).
Longevity Pay (bonus at 10 years and every 5 years after).
Lateral Vacation Service Credit (effective January 1, 2023, employees shall be given credit for prior verifiable public service employment for annual leave accrual rates).
Access to community pool and gym.
Valuable experience, training opportunities, and engaged leadership in a supportive community environment.