Deputy City Clerk/Executive Assistant

City of Crystal River•Temporary City of Crystal River City Hall, FL

12h•Onsite

About The Position

Highly responsible administrative support work in a fast-paced office of the City Manager and City Clerk. Assisting with the day-to-day business operations in a well-organized and timely manner.

Requirements

High School Diploma or general education degree (GED) with a minimum two (2) years of related experience required.
Valid Florida Driver’s License
Possession of or willingness to obtain a Florida Notary Commission.

Nice To Haves

Two (2) year related degree and five (5) years of related experience preferred.

Responsibilities

Provides administrative/secretarial assistance to the City Manager, City Clerk, and may also assist the Mayor and the City Council, as directed, including handling confidential and sensitive information.
Answers incoming phone calls, prepares routine correspondence, maintains files, and makes travel arrangements.
Various accounting duties, including accounts payable, cellphone and software account management and time entry.
Updates materials and activities on the City and CRA website as required.
Prepares electronic information for the City website and social media accounts.
Answers questions from members of the public related to City operations and facilities.
Serves as the City Clerk in the absence of the City Clerk; this will entail evening hours and the preparation of formal meeting minutes.
Responsible for recording and preparing minutes for various City advisory boards; this may entail evening hours.
Assists with the preparation of the agenda packets for CRA and Council meetings.
Coordinates development of the annual budget for the Office of the Mayor and Council, CRA, non-departmental, Law Enforcement contract and the Office of the City Manager.
Provides administrative support and other meeting support to City boards and commissions.
Compiles summary reports on departmental activities and city services.
Performs other duties as needed to support the City Clerk's office including assisting with the local municipal elections process, records management duties and procurement related items.