DEPUTY CITY CLERK

City of Jonesboro•Jonesboro, GA

9d•$26 - $36•Onsite

About The Position

Under general direction, coordinates with the City Clerk in managing the day-to-day operations of the City Clerk’s office. This role involves planning and implementing special events, coordinating and conducting City elections, preparing election packets, ensuring compliance with election laws, and providing general assistance to the City Clerk, acting as the City Clerk in their absence. The Deputy City Clerk also prepares and distributes memorandums and drafts letters, provides support in budget preparation and administration, attends and records City Council meetings, interprets policies and procedures, and responds to public inquiries regarding City actions and Clerk's Office functions.

Requirements

Bachelor's Degree in Government Studies, Public Administration or a related field preferred
(3) to (6) years experience in a professional office is required or equivalent skill, knowledge, and experience
Georgia Notary Public must be obtained within (6 months of hire)
Possession of, or ability to obtain, a Certified Municipal Clerk certification from the Carl Vinson Institute of Government via Georgia Municipal Clerks Association is required
Clerk certification must be obtained within (3 years of hire)
Interpret state and local laws, codes, and regulations
Deal tactfully and diplomatically with government officials, politicians, and the general public
Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
Communicate effectively, both orally and in writing
Maintain effective working relationships with other City employees and supervisory staff
Computers and peripheral equipment
Operate a variety of standard office equipment
Designated software applications
Telephones, faxes, copiers, scanner, and other office equipment

Nice To Haves

Previous City or County Clerk experience preferred

Responsibilities

Support the vision, mission and guiding principles of the City
Prepare Council Chambers for all City Council meetings
Attend and participate in training opportunities and seminars relevant to this position
Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices
Plan and implement Special Events of the City Clerk's Office
Coordinate and conduct City elections; prepare election packets and all forms necessary for candidates to run for office; ensure compliance of election laws, and other duties as directed.
Research and propose the development of long- and short-range administrative planning, goals, and objectives
Provides general assistance to the City Clerk and when absent acts as the City Clerk
Prepares and distributes memorandums to Council and drafts letters to appointees
Provide significant support in the preparation and administration of the assigned department budget
Attend and participate in City Council meetings; record proceedings; take and transcribe minutes of meetings
Interprets policies, procedures, and laws as it applies to the office activities
Responds to inquiries from the public, City Officials, and City staff regarding official City Actions, as well as, functions and processes related to the City Clerk's Office; resolves problems and issues
Assist with the compilation, preparation, and the edit of the City Council agenda packet including minutes, transcripts and action letters; monitor the agenda collection process, review and distribute Council agenda and documentation packet
Performs all work duties and activities in accordance with City policies and procedures
Assist with the ordering of office supplies for City Clerk and City Council
Maintain Electronic and Original tracking system for contracts, minutes, ordinances, resolutions, and proclamations
Maintain various filing systems within the Department
Liaison for Clayton County Daily News
Maintains records stored onsite and at the off-site facility
Any other duties as assigned