Deputy City Clerk I
About The Position
The City of Homer is seeking a Deputy City Clerk I to join the City Clerk's office. This role is central to local government operations, performing a full range of duties within the City Clerk's office. The position involves a variety of general and specialized tasks, requiring discretion, judgment, and the ability to multitask accurately and calmly. Confidentiality is essential. The Deputy City Clerk I serves as the recording clerk and parliamentarian for assigned Boards, Commissions, and Advisory Committees, and provides staff support to the Mayor, Council, City Manager, Department Directors, and Commissions. Adherence to Federal, State, and Local laws pertaining to job duties is required.
Requirements
- High school diploma or equivalent required.
- Two years of clerical experience.
- One year of experience working in a government office environment desired.
- Accurate keyboarding at 50 wpm desired.
- Good oral and written communication skills essential.
- Knowledge of Microsoft Office and other computer technologies required.
- Working knowledge of modern office equipment required.
- Must be able to operate recording equipment.
- Requires valid Driver's License.
- Must be bondable.
- Ability to organize and maintain records.
- Ability to qualify for Election Registrar.
- Must be a notary within one month of hire.
Nice To Haves
- Certification as a Municipal Clerk within 5 years of hire desired.
Responsibilities
- Acts as receptionist, answering phones, greeting the public, and providing information and services.
- Performs clerical duties including preparing ordinances, resolutions, legislative memoranda, Board of Adjustment records, court-ready documents, correspondence, reports, letters, and memos; updating web pages and filing.
- Provides staff support and acts as recording clerk for City Advisory Commissions, Committees, Task Forces, ensuring compliance with the Open Meetings Act and parliamentary procedures.
- Assists the City Clerk in assembling agenda packets for City Council meetings, coordinating with department heads, and uploading materials to the City's website.
- Assists the City Clerk in processing the Special Assessment District process, including public hearing and property owner notices, assessment rolls, and preparing legal affidavits.
- Processes legal advertisements, posts notices, and prepares legal affidavits.
- Coordinates absentee voting for municipal elections, including logic and accuracy testing of voting equipment, and acts as a State of Alaska Registrar for voter registration.
- Researches records as requested.
- Administers the Hickerson Memorial, maintains cemetery records, liaises with funeral service providers and State officials, and coordinates with Public Works for interments and auditing.
- Orders meeting supplies for the Council and Clerk's office.
- Coordinates travel and lodging for the Mayor, Council, and other city personnel for conferences and training.
- Updates various City manuals, directories, and fee schedules.
- Maintains Plan Holders Lists, receives bid and proposal submissions, and participates in bid openings.
- Sets up and breaks down Council, Board, Commission, and Committee meetings, ensuring audio and recording equipment functions.
- Coordinates City Council Chambers and City Hall conference room reservations and preparation.
- Performs duties as a Notary Public.
- Performs other duties as assigned by the City Clerk.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
