Deputy City Clerk -General Services Department -City of Fresno

Fresno Regional Workforce Development Board•Fresno, CA

1d•$3,936 - $4,716•Onsite

About The Position

Under general supervision, a Deputy City Clerk performs a wide variety of specialized administrative duties in the Office of the City Clerk; independently researches complex inquiries regarding administrative and legislative history of the Council and assists in the preparation, custody and preservation of official documents and records in the Office of the City Clerk. A Deputy City Clerk handles boards and commissions matters including communicating with liaisons and processing and tracking applications and memberships. Utilizes software to process and track Statement of Economic Interest filings. This class may flex to a Senior Deputy City Clerk after one year of satisfactory service and upon the recommendation of the appointing authority.

Requirements

High School or Equivalent
Associate (Experience Level)

Nice To Haves

Knowledge of complex record keeping principles
Knowledge of the Brown Act
Excellent customer service skills
Skill to use computers and computer software
Ability to work cooperatively and effectively with other departments, outside agencies, elected officials and the general public

Responsibilities

Retrieves and copies public records; responds to questions from City departments, agencies, news media, and the public; refers individuals to appropriate agency or department; collects fees and prepares receipts and accepts as well as processes claims, summons, and complaints filed against the city.
Receives and screens visitors and phone calls; provides information on department activities, functions, policies, and procedures as required.
Posts meeting notices; prepares and distributes agendas and associated documents to the City Council, Mayor and City Manager.
Processes documents to be posted on the bulletin board, internet and other designated areas ensuring ADA compliance format.
Sets up Council chambers prior to the meetings and removes and stores materials afterward.
Conforms ordinances and resolutions, processes documents subject to the mayor’s veto. Administers oaths of office.
Coordinates Employee of the Quarter with various department contacts; creates certificates; mails invitations and arrange refreshments for the event.
Performs general administrative work including but not limited to filing, processing purchase orders and payment vouchers.
Stores documents using approved retention schedule; scans and indexes documents in a digital format.
Processes the municipal code updates with the publisher following council approval of ordinances that impact the city code. Performs related duties as assigned.