Deputy City Clerk I (U)

City of San Bernardino•San Bernardino, CA

About The Position

The Deputy City Clerk I (U) is an entry-level classification in the Deputy City Clerk series. Under general supervision, the position performs responsible administrative and clerical duties supporting the City Clerk’s Office and helping ensure the efficient, accurate, and lawful conduct of City Council meetings, elections, and management of official City records. The role involves City Council agendas and minutes, municipal code maintenance, conflict-of-interest filings, public records, municipal elections, and Fair Political Practices Commission (FPPC) requirements. It also provides information and guidance on City Clerk functions and Council-approved actions to City officials, staff, candidates, commissions, and the public. The position is in the City’s unclassified service and is at-will; the employee may be terminated at any time, with or without cause, and without the right of appeal. The role requires a highly organized, detail-oriented professional who can handle sensitive and confidential information, meet strict deadlines, produce accurate written materials, and provide customer service to internal and external stakeholders. The position works independently and as part of a team and offers opportunities to grow within the City Clerk’s Office and the broader organization. Typical work includes reviewing and proofreading City Council agenda materials; preparing correspondence; responding to public and staff inquiries about Council actions or City records; maintaining official records and commission and committee rosters; tracking term expirations; and supporting compliance with the Brown Act, Public Records Act, and FPPC requirements. During election cycles, the role supports candidate filing processes, reviews election documents, and provides guidance to candidates and the public. The Deputy City Clerk I also supports meetings by preparing minutes, maintaining calendars, and coordinating with departments. Applicants must submit a fully completed online application through the City’s official website. The selection process may include application screening and interviews. Successful candidates must pass reference and background verification, degree verification, and a pre-employment medical examination that includes a drug screen. Starting salary is based on education and/or experience and internal equity; no salary range is stated in the posting.

Requirements

High school diploma or GED and four years of highly responsible administrative experience involving development and maintenance of detailed and complex records and legal documents, critical deadlines, and interpretation of laws, regulations, and other legal requirements; or an equivalent combination of training and experience.
Valid California driver’s license.
Knowledge of policies, procedures, and requirements governing an elected City Council and the general functions of municipal government.
Knowledge of the organization, functions, procedures, and rules of the Council and Council Committees.
Knowledge of Municipal Code provisions related to the City Clerk’s function and matters before the Council and its Committees.
Knowledge of rules and procedures governing notice and conduct of public hearings.
Knowledge of the Brown Act, Public Records Act, election procedures, and FPPC rules and requirements.
Knowledge of standard office administrative practices and procedures, business communication, correct English usage, and effective customer service.
Ability to operate a personal computer and standard office equipment.
Ability to organize work, set priorities, meet critical deadlines, and follow up on assignments with minimal supervision.
Ability to proofread materials and prepare clear, concise, and accurate documents.
Ability to analyze and interpret administrative policies and procedures, regulations, legal documents, and contracts.
Ability to exercise sound independent judgment within established guidelines and maintain flexibility as office needs change.
Ability to exercise tact and diplomacy in difficult, sensitive, and confidential interpersonal dealings.
Ability to provide high levels of customer service and establish and maintain effective working relationships.

Nice To Haves

Associate’s degree from an accredited college or university.
Completion of Certified Municipal Clerk courses.

Responsibilities

Review and proofread City Council agenda materials and prepare correspondence.
Respond to public and staff inquiries regarding Council actions, City records, and City Clerk functions.
Maintain official City records and municipal code information.
Maintain commission and committee rosters and track term expirations.
Support compliance with the Brown Act, Public Records Act, FPPC requirements, and other applicable legal requirements.
Support municipal election processes, including candidate filings, reviewing election documents, and providing guidance to candidates and the public.
Prepare minutes and maintain calendars for City Council and commission meetings.
Coordinate with City departments to support meetings and City Clerk Office operations.
Attend Council and commission meetings and prepare minutes.
Provide information and guidance to City officials, staff, candidates, commissions, and the public regarding City Clerk functions and Council-approved actions.