Senior Deputy City Clerk
About The Position
The Senior Deputy City Clerk performs complex administrative work involving legislation and election matters, manages the City’s centralized records management program, and assists the City Clerk in carrying out Charter- and Code-mandated duties. The role supports City Council meetings and public records processes, coordinates official agreements and filings, and responds to inquiries from City officials, staff, and the public. The recruitment is continuous, with a first application review deadline of 11:59 p.m. on Sunday, November 15, 2026. It may close at any time without notice after that deadline. Applicants must submit the City’s online application and supplemental questionnaire; resumes or faxed copies are not accepted in lieu of the application. The selection process may include a qualifying performance examination and an oral interview examination weighted at 100%.
Requirements
- Five years of progressively responsible administrative experience, including three years in a City Clerk or similar office, with a commitment to customer service. Equivalent combinations of experience and education sufficient to perform the essential job functions may meet the minimum qualifications.
- Knowledge of centralized records management principles and practices; records-retention laws; management of historic documents; program development methods; applicable federal, state, and local laws, codes, and regulations, including the Public Records Act, Freedom of Information Act, and Political Reform Act; work-assignment management; modern office practices, equipment, and software; record keeping, report preparation and writing; proper English, spelling, and grammar; and occupational hazards and standard safety practices.
- Proficiency with Microsoft Office applications, including Word, Excel, and Access.
- Ability to deal with the public courteously and tactfully; perform responsible clerical support work accurately, quickly, and with minimal supervision; compose correspondence rapidly and accurately; operate word-processing equipment, computers, and other modern office equipment; make independent operating decisions in accordance with established policies and procedures; keep complex records; and cooperate and work effectively with other employees.
- Must be willing and able to work evenings, nights, weekends, and holidays as needed.
- Must complete and submit the City’s online application and supplemental questionnaire.
Responsibilities
- Prepare City Council agendas and execute items for public records purposes.
- Ensure legal notice requirements are met.
- Process deeds, projects, and certificates of insurance.
- Coordinate execution and tracking of agreements approved by the City Manager and City Council.
- Assist in conducting municipal elections.
- Schedule and bill Chapter 3 appeal hearings.
- Coordinate and review City Council presentation documents and prepare agenda language.
- Format minutes and agendas for the City’s website.
- Provide staff support to the City Clerk at City Council meetings.
- Assist in managing the City’s centralized records management program, including planning, receipt, storage, retrieval, and disposition of official City records.
- Coordinate responses to records requests in compliance with the California Public Records Act.
- Ensure proper filings of statements of economic interest as required by law.
- Train departments on proper handling and destruction of records.
- Respond to inquiries from City officials, staff, and the general public.
- Develop and maintain computerized databases.
- Assist in managing the department budget.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
