DEPUTY CITY CLERK

City of Jonesboro•Jonesboro, GA

8d•$55,000 - $75,000

About The Position

Under general direction, the Deputy City Clerk coordinates with the City Clerk in managing the day-to-day operations of the City Clerk’s office. The position supports the City’s vision, mission, and guiding principles; prepares Council Chambers for City Council meetings; attends relevant training; and follows City operating, employment, benefits, and safety policies. The Deputy City Clerk supports and may act for the City Clerk when the City Clerk is absent. The role coordinates City elections, supports City Council meetings and agenda preparation, maintains official records and filing systems, assists with the department budget, responds to public and City inquiries, and plans City Clerk’s Office special events. The position operates independently in recurring work situations with moderate discretion, with work verified by supervision. Accuracy and effective use of established programs and procedures are important. The role involves contact across the City community and requires developing goodwill and support for City programs and initiatives. The position reports to the City Clerk and does not supervise others. It is full-time and non-exempt. The listed salary range is $55,000 to $75,000.

Requirements

Three to six years of professional office experience, or equivalent skill, knowledge, and experience.
Obtain Georgia Notary Public status within six months of hire.
Possess or be able to obtain Certified Municipal Clerk certification through the Carl Vinson Institute of Government via the Georgia Municipal Clerks Association; obtain certification within three years of hire.
Ability to interpret state and local laws, codes, and regulations.
Ability to deal tactfully and diplomatically with government officials, politicians, and the general public.
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
Effective oral and written communication skills.
Ability to maintain effective working relationships with City employees and supervisory staff.
Ability to perform the essential duties satisfactorily, with reasonable accommodations available for individuals with disabilities.
Ability to meet the physical demands of the position, including occasional lifting or moving of up to 30 pounds.

Nice To Haves

Bachelor’s degree in Government Studies, Public Administration, or a related field.
Previous City or County Clerk experience.

Responsibilities

Support the vision, mission, and guiding principles of the City.
Prepare Council Chambers for City Council meetings.
Attend and participate in relevant training opportunities and seminars.
Follow City operating procedures and benefits, employment, and safety policies and practices.
Plan and implement special events of the City Clerk’s Office.
Coordinate and conduct City elections; prepare candidate election packets and required forms; ensure compliance with election laws; and perform related duties as directed.
Research and propose long- and short-range administrative plans, goals, and objectives.
Provide general assistance to the City Clerk and act as City Clerk in the Clerk’s absence.
Prepare and distribute memorandums to Council and draft letters to appointees.
Support preparation and administration of the assigned department budget.
Attend City Council meetings, record proceedings, and take and transcribe meeting minutes.
Interpret policies, procedures, and laws as they apply to City Clerk’s Office activities.
Respond to inquiries from the public, City officials, and City staff about official City actions and City Clerk’s Office functions and processes; resolve problems and issues.
Assist with compiling, preparing, and editing City Council agenda packets, including minutes, transcripts, and action letters; monitor agenda collection; and review and distribute Council agendas and documentation packets.
Perform work in accordance with City policies and procedures.
Assist with ordering office supplies for the City Clerk and City Council.
Maintain electronic and original tracking systems for contracts, minutes, ordinances, resolutions, and proclamations.
Maintain Department filing systems.
Serve as liaison for Clayton County Daily News.
Maintain records stored onsite and at the off-site facility.
Perform other duties as assigned.