DEPUTY CIRCUIT CLERK I - Madison County Circuit Clerk's Office

Madison County Government • Edwardsville, IL

3d • Onsite

About The Position

The Madison County Circuit Clerk's Office is seeking a Deputy Circuit Clerk I. This role involves a variety of administrative and clerical duties related to court cases and office operations. The position requires attention to detail, strong organizational skills, and the ability to interact professionally with the public and court personnel. Employees are expected to perform duties throughout all divisions of the Circuit Clerk’s office and may be assigned other duties as required.

Requirements

• High school diploma or equivalent
• Typing at 45 w.p.m.
• Zero to six months of related experience

Nice To Haves

• Knowledgeable and able to perform various duties throughout all divisions of the Circuit Clerk’s office

Responsibilities

• Answers and directs calls to appropriate offices
• Performs data entry
• Opens, updates, and maintains paper files and electronic records of court cases, including computer entries and physically shelving and pulling files from shelves
• Issues computer-generated notices, documents, and related mailings by regular post and electronic mail
• Processes court orders (receives from court, enters orders in case files, and distributes copies as directed)
• Clerks court trials (swears in witnesses, light data entry, sits through trials, collects and keeps track of exhibits)
• Sets hearing dates and prepares dockets in computer
• Enters dispositions in computer
• Accepts mailed and in-person payments, generates receipts from computers, and posts payments of fines and fees on computer, issues payments
• Balances daily payments
• Opens and sorts mail, makes entries as assigned in system
• Delivers and retrieves files to courtrooms and chambers
• Prepares and issues legal documents and distributes to appropriate parties
• Files and processes cases and orders of protection
• Performs research support and restitution accounts for delinquency
• Receives and/or refers phone calls
• Fulfills requests for record searches and computer queries, copies, and other information, including providing information at public counters and sending documents to requesting parties
• Copies and certifies documents as requested
• Prepares and submits publication notices
• Answers questions and aids the public and users of the court
• Assists in the training of new employees
• Performs other duties as required or assigned which fall within the scope of the duties enumerated above

Benefits

• Competitive wages on a step plan with guaranteed increases based on years of service
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension
• Eight-hour workday, which includes a one hour, paid lunch
• 14 paid holidays
• Employee Assistance Program
• Life Insurance and Supplemental Accident & Critical Illness coverage
• Paid time off in the form of Vacation and Sick days that begin accruing day one
• Public Service Student Loan Forgiveness (PSLF) eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED