DEPUTY CIRCUIT CLERK I - Madison County Circuit Clerk's Office

Madison County Government • Edwardsville, IL

1d • $21 - $21 • Onsite

About The Position

The Madison County Circuit Clerk's Office is seeking a full-time Deputy Circuit Clerk I. This position is responsible for a variety of clerical duties related to court cases, including data entry, file maintenance, processing court orders, assisting with trials, setting hearing dates, managing payments, and providing support to the public and court staff. The role requires attention to detail, organizational skills, and the ability to perform duties across different divisions of the office.

Requirements

• High school diploma or equivalent
• Typing at 45 w.p.m.
• Zero to six months related experience

Responsibilities

• Answers and directs calls to appropriate offices
• Data entry
• Opens, updates and otherwise maintains paper files and electronic records of court cases, including computer entries and physically shelving and pulling files from shelves
• Issues computer-generated notices, documents and related mailings by regular post and electronic mail
• Processes court orders (receives from court, enters orders in case files, and distributes copies as directed)
• Clerks court trials (swears in witnesses, light data entry, sits through trials, collects and keeps track of exhibits)
• Sets hearing dates, prepares dockets in computer
• Enters dispositions in computer
• Accepts mailed and in-person payments, generates receipts from computers, and posts payments of fines and fees on computer, issues payments
• Balances daily payments
• Open and sort mail, makes entries as assigned in system
• Delivers and retrieves files to courtrooms and chambers
• Prepares and issues legal documents and distributes to appropriate parties
• Files and processes cases and orders of protection
• Research support and restitution accounts for delinquency
• Receives and/or refers phone calls
• Fulfills requests for record searches and computer queries, copies and other information, including providing information at public counters and sending documents to requesting parties
• Copies and certifies documents as requested
• Prepares and submits publication notices
• Answers questions and aids public and users of the court
• Assists in the training of new employees
• Knowledgeable and able to perform various duties throughout all divisions of the Circuit Clerk’s office
• Performs other duties as required or assigned which fall within the scope of the duties enumerated above

Benefits

• Competitive wages on a step plan with guaranteed increases based on years of service
• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision
• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension
• Eight-hour workday, which includes a one hour, paid lunch
• 14 paid holidays
• Employee Assistance Program
• Life Insurance and Supplemental Accident & Critical Illness coverage
• Paid time off in the form of Vacation and Sick days that begin accruing day one
• Public Service Student Loan Forgiveness (PSLF) eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED