Deputy ACCO, Procurement Operations

City of New York•New York City, NY

About The Position

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together. The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management. The Bureau of Administration is committed to delivering strategic support services to strengthen and empower the Office of the New York City Comptroller to manage and support our employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Finance and Procurement, Human Resources, Operations, Facilities Management, and Budget Management. The Office of NYC Comptroller is seeking a seasoned procurement professional to serve as the Deputy ACCO, Procurement Operations under the supervision of the Agency Chief Contracting Officer (ACCO). The Deputy ACCO will oversee the procurement portfolio and will directly supervise staff to ensure the procurement of goods and services for the Agency are accurately planned and executed.

Requirements

Current City of New York employees serving in a permanent Civil Service title of Administrative Procurement Analyst or Administrative Manager.
A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Nice To Haves

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above.

Responsibilities

Manage the Procurement Portfolio and functions under the direction of the Agency Chief Contracting Officer (ACCO) and consult as necessary for clarification on specific issues or nuances. De-escalate and resolve bottlenecks internally and externally. Identify risks or delays early and escalate with proposed solutions.
Enforce and monitor compliance with Chapter 13 of the City Charter, the Procurement Policy board Rules, and other Local Laws and Directives including contracting / subcontracting with Minority/Woman-owned Business Enterprises (M/WBEs) providing quarterly reports.
Ensure requests for goods and services are reviewed for a determination on procurement method, to capture all relevant details, and confirm specifications, including (but not limited to) quantity, timing, delivery instructions, invoicing requirements, payment structure, etc.
Consult with ACCO and other stakeholders as needed, including the Contracting Compliance and Central Purchasing Unit for processing Shared and Centralized requisitions.
Supervise the contract process in the Financial Management System (FMS), and other City systems including PASSPort for Responsibility Determinations, Performance Evaluations, and Direct Order Requisitions.
Lead solicitation development including but not limited to drafting complexed solicitations and procurements, determine responsiveness and responsibility, preside over the Evaluation Committee, proposal scoring, BAFO, etc. This includes drafting and submitting PSRs, RFAs, RCAMs, DOAs, etc alongside preparing the solicitations including but not limited to RFPs, RFBs, RFQs, etc.
Responsible for preparing and obtaining ACCO approval on recommendations/determinations of award, contract modifications and renewals. Ensure all relevant documents are accurate, approved and complete for submission for registration.
Actively supervise direct and indirect reports through clear delegation, defined expectations and regular follow-up to ensure tasks are progressing and completed as required. Support direct reports by owning the Procurement portfolio and promoting ownership of assigned portfolios.
Provide consistent and accurate updates to ACCO and Leadership on all team activities, including progress against deadlines, outstanding items, and any risks or constraints.
Monitor, plan for, and report on annual activities and deadlines including Local Law 63, M/WBE Prime & Subcontractor goals, retroactivity, etc.
P-card Administrator - Ensure internal requisitions exist and are approved before allowing charges on p-card. Lead monitoring efforts with P-card holders to identify unapproved charges and/or to remove applied taxes early. Submit receipts and reconciliation to Central Purchasing on time and monthly.
Perform other duties as may be required.