Depot Assistant

First Bus

1d•Onsite

About The Position

First Bus is seeking an organised and proactive Depot Assistant to support their depot management team at the Caledonia Depot in Glasgow. This is a full-time permanent role where the successful candidate will work closely with the Operations and Engineering Managers, coordinating administrative processes, maintaining accurate records, and supporting business and system improvement programmes.

Requirements

Previous administrative or office support experience.
Good computer literacy and experience using administrative systems.
Strong attention to detail and excellent time management skills.
Well organised with the ability to prioritise tasks effectively.
Customer-focused with a practical, common-sense approach.
Self-motivated, friendly, and helpful with an excellent telephone manner.

Nice To Haves

Enjoy working in a fast-paced operational environment
Can manage multiple tasks efficiently
Takes pride in maintaining accurate and reliable records

Responsibilities

Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews.
Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files.
Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme.
Manage lost property and coordinate returns to customers.
Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM.
Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE.
Ensure compliance with internal procedures.