Deposition Coordinator

The Hartford•New York, NY

1d•Hybrid

About The Position

The New York City Staff Counsel Office is seeking a highly organized and detail-oriented Deposition Coordinator to support a team of 15 attorneys in a fast-paced New York City legal environment. This position is responsible for the coordination, scheduling, tracking, and management of depositions and related calendar activities. The successful candidate will serve as the primary point of contact for deposition scheduling and coordination among attorneys, business partners, clients, opposing counsel, co-defendants, court reporting agencies, and other stakeholders. This individual must be capable of managing multiple priorities, maintaining accurate records, meeting strict deadlines, and handling confidential information with professionalism.

Requirements

High school diploma or equivalent required; Associate degree preferred.
Minimum of 3 year of legal administrative support experience and working knowledge of the New York litigation practices and deposition scheduling procedures.
Demonstrated experience managing calendars, appointments, or complex scheduling functions.
Advanced proficiency with Microsoft Outlook, including calendar management and scheduling.
Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook
Strong time management skills.
Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work independently while maintaining effective collaboration with multiple stakeholders.
Strong attention to detail and commitment to accuracy.

Responsibilities

Coordinate and schedule depositions for 15 attorneys in a high-volume legal practice.
Manage attorneys' deposition calendars and maintain the office master calendar.
Communicate with attorneys, clients, business partners, opposing counsel, co-defendants, court reporters, and other parties to identify mutually available dates and secure scheduling commitments.
Monitor upcoming depositions and proactively address scheduling conflicts or changes.
Enter, update, and maintain deposition-related information within the department's document management and case management systems.
Generate correspondence, notices, and scheduling letters using established templates.
Track deposition outcomes and maintain accurate records regarding deposition status, completion dates, adjournments, cancellations, and rescheduling activities.
Update case management systems with current deposition information and status changes.
Ensure all scheduling activities comply with established procedures and deadlines.
Maintain accuracy and quality control of calendar and case-related data.
Handle sensitive, confidential, and privileged information in accordance with company policies and legal requirements.
Provide administrative support related to deposition management and attorney scheduling needs.