Departmental Secretary

WVU Medicine

2d • Onsite

About The Position

Provides general clerical support to the assigned department. The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

Requirements

• High school diploma or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.
• One (1) year of administrative experience.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office.
• Knowledge of medical terminology.

Responsibilities

• Type various reports and correspondence for department. May type from dictation.
• Receives and screens visitors and telephone calls; notifies leadership and/or relays messages.
• Maintain daily appointment calendar for departmental personnel.
• Prepares correspondence, memoranda, reports, meeting agenda, minutes and/or department newsletter.
• Maintains and revises record keeping and filing systems for the department.
• Receive, sort, and direct incoming mail. Prepare outgoing mail.
• Responds to general inquiries concerning the activities and operation of the department by relating or referring to established policies and procedures.
• Monitors inventory of office supplies and orders from approved vendor as needed, as approved by Office Manager. Orders special items upon request of department leadership.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED