Department Secretary - Care Coordination - Days - FT

Memorial Hospital at Gulfport•Gulfport, MS

About The Position

Works independently to provide clerical support for the Division/Department. The role handles communications and visitors, coordinates departmental clerical activities, maintains records and office organization, and schedules meetings and facilities.

Requirements

High school diploma or GED.
Associate's degree.
Accredited secretarial course or equivalent experience.
Education in business, secretarial science, or a related field.
Clerical experience or two years of secretarial experience in a customer service environment.
Experience in a healthcare environment.

Responsibilities

Receives, handles, and transfers phone calls and messages, and assists and guides visitors.
Responds to visitors and telephone inquiries, assisting when possible or referring them to the appropriate person or department.
Takes complete and accurate messages when an appropriate person is unavailable and delivers them promptly.
Coordinates the clerical activities of the department.
Sets priorities and produces work by established due dates.
Prepares reports, correspondence, and other written material, including typing and copying as directed, and forwards materials to the appropriate area.
Responds to correspondence that does not require the attention of designated staff members.
Logs, processes, and/or forwards information submitted to the department according to established procedures.
Maintains files in an accurate and easily retrievable manner.
Keeps the office organized so needs can be met promptly and efficiently.
Coordinates meetings by arranging schedules, reserving rooms, ordering supplies, taking minutes, or performing other assigned duties.
Maintains the manager's appointment calendar.