Department Secretary- Nursing Education

WVU Medicine • Wheeling, IL

3d

About The Position

Provides general clerical support to the Nursing Education department. The role supports departmental personnel by handling correspondence, records, calendars, communications, mail, and office supplies. It requires a high school diploma or equivalent, a state criminal background check and federal check if applicable for regulated areas, and one year of administrative experience. Candidates should have excellent written and verbal communication skills, proficiency in Microsoft Office, and knowledge of medical terminology.

The work takes place in a standard office environment and involves operating standard office equipment and prolonged periods of sitting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High school diploma or equivalent.
• State criminal background check and federal background check, if applicable, as required for regulated areas.
• One year of administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office.
• Knowledge of medical terminology.

Responsibilities

• Type reports and correspondence for the department, sometimes from dictation.
• Receive and screen visitors and telephone calls; notify leadership and/or relay messages.
• Maintain the daily appointment calendar for departmental personnel.
• Prepare correspondence, memoranda, reports, meeting agendas, minutes, and/or department newsletters.
• Maintain and revise departmental record-keeping and filing systems.
• Receive, sort, and direct incoming mail and prepare outgoing mail.
• Respond to general inquiries about departmental activities and operations by relating or referring to established policies and procedures.
• Monitor office-supply inventory and order supplies from an approved vendor as needed, with Office Manager approval; order special items upon department leadership’s request.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED