Department Secretary III
About The Position
CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development. Under the supervision of the Secretary IV and direct reporting to the Physician Services Manager, the incumbent provides secretarial services to the Manitoba Blood and Marrow Transplant (MBMT) Program, related to quality assurance. The successful candidate will be required to liaise with all CancerCare Manitoba (CCMB) sites as well as external partners. Duties include preparation and circulation of agendas and memos, scheduling and organizing meetings, formats and proofreads a variety of documents, maintains, updates, manages and distributes quality assurance SOP documents, participates on quality assurance and accreditation committees, recording minutes, file maintenance, facilitates formatting of validation reports, non- conformance reports and communication with internal and external parties. The incumbent assists with special projects, and other related duties as required.
Requirements
- Successful completion of a recognized Administrative Training Program from an accredited educational institution
- Minimum 2 years of experience in a secretarial position
- Excellent keyboarding skills 50 WPM
- Proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
- Knowledge of Medical terminology
- Minute taking skills
- Accuracy and attention to detail to ensure deadlines and requirements are met
- Excellent interpersonal, communication, organizational, customer service and problem-solving skills
- Ability to work independently, as well as a part of a multidisciplinary team with support and clinical staff
- Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
- Must have a satisfactory employment record
- Must be legally able to work in Canada
Nice To Haves
- Experience in a healthcare setting
- Experience in a unionized setting
- Ability to speak French
Responsibilities
- Preparation and circulation of agendas and memos
- Scheduling and organizing meetings
- Formatting and proofreading a variety of documents
- Maintaining, updating, managing and distributing quality assurance SOP documents
- Participating on quality assurance and accreditation committees
- Recording minutes
- File maintenance
- Facilitating formatting of validation reports
- Facilitating formatting of non-conformance reports
- Communication with internal and external parties
- Assisting with special projects
- Performing other related duties as required
Benefits
- Commitment to employees' well-being
- Commitment to professional development
- Inclusive, barrier-free recruitment processes and work environment
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
