Department Program Specialist II, STELLAR

University of Rochester•Rochester, NY

3d•$25 - $35•Onsite

About The Position

The Department Program Specialist II coordinates programs and initiatives for the STELLAR Regional Innovation Engine, which integrates workforce development, translation to practice, and research and development to advance laser technologies and their applications in the Rochester region. The position works closely with the CEO/Executive Director and Lead Business Administrator to support effective program delivery and alignment with strategic priorities. Duties include coordinating programs and operations, organizing meetings and events, maintaining stakeholder communications, tracking activities and outcomes, and assisting with program finances. The role develops program plans with the CEO/Executive Director, coordinates projects and program logistics, maintains stakeholder relationships, and supports daily administrative operations at STELLAR headquarters. It also coordinates meetings and CEO engagements, manages STELLAR social media accounts, and assists with program communications. The position may guide and train entry-level staff and students and performs other duties as assigned. This is a regular, full-time position scheduled for 40 hours per week on the University of Rochester day shift. The job is located at 220 Hutchison Rd, Rochester, New York. The compensation range is $25.14–$35.24; individual salary or hourly rate is determined based on factors including market data, education, experience, qualifications, expertise, and internal equity.

Requirements

Bachelor’s degree and 2 years of relevant experience, or an equivalent combination of education and experience.
Strong project management skills and ability to manage multiple tasks simultaneously.
Experience in budget management and financial reporting.
Excellent communication and interpersonal skills.
Proficiency with data analysis tools and software and the Microsoft Office Suite.

Nice To Haves

Familiarity with AI and ability to use AI tools and create agents to increase productivity of center objectives.

Responsibilities

Develop and manage program plans in collaboration with the CEO/Executive Director, ensuring alignment with STELLAR goals and strategic priorities.
Coordinate STELLAR projects and initiatives by facilitating meetings, monitoring progress, and providing performance updates.
Identify opportunities for program improvement and support implementation of approved changes.
Coordinate program activities and logistics, including onsite meetings, events, workshops, and training sessions.
Build and maintain relationships with university, industry, government, and community stakeholders.
Coordinate the daily administrative and operational functions of STELLAR headquarters, including facility access, mail, services, and building-management interfaces.
Assist the Lead Business Administrator with program finances, including invoices and invoice tracking, expenses, and reimbursements.
Serve as the first point of contact for visitors and inquiries.
Schedule and coordinate meetings with NSF Program Directors, Builder Platform Representatives, and officers of other regional innovation engines under the CEO’s guidance.
Coordinate CEO engagements with university, industry, and donors to build community and advance STELLAR initiatives.
Assist with the CEO’s calendar, meetings, and travel arrangements.
Manage and maintain multiple STELLAR social media accounts and support a consistent, timely digital presence.
Assist in preparing and distributing program communications, including news, event information, newsletters, and web content, in partnership with communications resources.
May provide guidance and assist with training entry-level staff and students.
Perform other duties as assigned.