Department Personnel Specialist II - Sheriff's Department

Pima County•Tucson, AZ

About The Position

This position provides complex paraprofessional administrative support for the Pima County Elected Official Human Resources Division in the Sheriff's Department. Its duties differ from those of the Department Personnel Specialist I – Elected Official because of the higher level of complexity, autonomy, and responsibility. The position may be responsible for supervising staff. Work assignments may vary depending on departmental needs and will be communicated by the supervisor. The role coordinates HR activities with departmental sections, County departments, and external agencies; reviews HR documentation for accuracy and compliance; responds to inquiries; supports committees and working groups; organizes HR calendars and meetings; and leads preparation and processing of HR accounting documents. It also maintains specialized databases and reference files, monitors agreements and compliance documents, conducts research and prepares reports and operational materials, assists with budget preparation and expenditure tracking, and handles confidential inquiries. The position may supervise, train, and evaluate support staff and make recommendations on personnel activities. Minimum qualifications are an associate’s degree from an accredited college or university in human resources, public administration, business administration, or a closely related field, plus one year of complex paraprofessional administrative support experience in human resources or public administration; or two years of Pima County experience as a Department Personnel Specialist I – Elected Official, Administrative Specialist I, or in a closely related position. Relevant education and/or experience may be substituted. A valid driver license is required at application, and a valid Arizona driver license is required at appointment. The successful applicant is subject to a 39-month DOT motor vehicle record review, a pre-employment background check, and post-offer physical and/or drug screening and proof of immunization and/or TB screening.

Requirements

Associate’s degree from an accredited college or university, majoring in human resources, public administration, business administration, or a closely related field, and one year of experience performing complex paraprofessional administrative support in human resources or public administration; or two years of Pima County experience in a Department Personnel Specialist I – Elected Official, Administrative Specialist I, or closely related position. Relevant education and/or experience may be substituted.
Clearly document qualifying education and experience in the application’s Education and Work Experience sections; a resume cannot substitute for the application.
Valid driver license at time of application.
Valid Arizona driver license at time of appointment.
Satisfactory 39-month DOT Motor Vehicle Record review and Fleet Services approval to operate County vehicles.
Successful completion of required pre-employment background screening.
Completion of post-offer physical and/or drug screening and provision of required immunization proof and/or TB screening.

Responsibilities

Coordinate HR activities with departmental sections, County departments, and external agencies, serving as an internal liaison for personnel management, purchasing, payroll, and program-specific support.
Review and verify HR-related documentation and initiate actions to ensure compliance and accuracy.
Respond to public and staff inquiries about departmental policies and procedures, resolve issues, or direct questions to appropriate HR personnel.
Represent the HR division on committees and working groups and, when authorized, commit departmental resources to initiatives.
Coordinate, schedule, and organize HR calendars and meetings.
Lead preparation and processing of HR accounting documentation, including requisitions, purchase orders, claims, and fund transfers.
Create and maintain specialized HR databases, ensure accurate data entry and retrieval, and produce complex reports for analysis.
Monitor and manage HR agreements, contracts, and compliance documents with agencies, contractors, and service providers.
Conduct research, compile information, perform initial analysis, and prepare routine and special reports, correspondence, personnel forms, and operational manuals for supervisory review.
Summarize statistical and operational data for periodic and special HR reports.
Assist with HR division budget preparation, track expenditures, and report budget activities to the supervisor.
Conduct and document confidential management inquiries while maintaining the security and confidentiality of sensitive information.
Establish and maintain specialized reference files and materials relevant to HR operations.
May supervise, train, and evaluate support staff and provide recommendations on hiring, terminations, and other HR-related personnel activities.