Department Personnel Specialist II - Sheriff's Department

Pima County•Tucson, AZ

21h•$26 - $36

About The Position

This position provides complex paraprofessional administrative support for the Pima County Elected Official Human Resources Division. Compared with the Department Personnel Specialist I – Elected Official classification, the role involves greater complexity, autonomy, and responsibility. The position may supervise staff. The role coordinates HR activities and provides administrative support across personnel management, purchasing, payroll, and program-specific functions. It reviews HR documentation, responds to inquiries, supports accounting and budget activities, maintains databases and compliance documents, prepares reports and correspondence, and handles confidential inquiries. Work assignments may vary with departmental needs and are communicated by the supervisor. A valid driver license is required at application, and a valid Arizona driver license is required at appointment. The successful applicant is subject to a 39-month DOT motor vehicle record review. Employment is contingent on approval of the driving record and required post-offer screening, which may include background checks, a physical and/or drug screen, and proof of immunization(s) and/or TB screening. Some positions may require an additional personal background investigation.

Requirements

Associate’s degree from an accredited college or university, majoring in human resources, public administration, business administration, or a closely related field, and one year of experience performing complex paraprofessional administrative support in human resources or public administration; OR two years of Pima County experience as a Department Personnel Specialist I – Elected Official, Administrative Specialist I, or in a closely related position. Relevant education and/or experience may be substituted.
Valid driver license at time of application and valid Arizona driver license at time of appointment.
Must pass the applicable driving record review and Fleet Services approval to operate County vehicles.
Subject to pre-employment background screening, including verification of work history, education, and criminal conviction history.
Requires a post-offer physical and/or drug screen and post-offer proof of immunization(s) and/or TB screening.
Qualifying education and experience must be documented in the application’s Education and Work Experience sections.
Frequently required to lift, push, or pull objects weighing up to 50 pounds.
May need to bend, reach, squat, stoop, grasp firmly and simply, and perform fine movements.
May need hearing ability in noisy areas, on radios, behind themselves, and for equipment alarms; speaking ability in person, by phone, and by cell; and vision for driving, distinguishing colors, depth perception, and peripheral vision, depending on position.

Responsibilities

Coordinate HR activities with departmental sections, County departments, and external agencies, serving as an internal liaison for personnel management, purchasing, payroll, and program-specific support.
Review and verify HR-related documentation and initiate actions to ensure compliance and accuracy.
Respond to public and staff inquiries about departmental policies and procedures, resolve issues, or direct questions to appropriate HR personnel.
Represent the HR division on committees and working groups and, when authorized, commit departmental resources to initiatives.
Coordinate, schedule, and organize HR calendars and meetings.
Lead the preparation and processing of HR accounting documents, including requisitions, purchase orders, claims, and fund transfers.
Create and maintain specialized HR databases, ensure accurate data entry and retrieval, and produce complex reports for analysis.
Monitor and manage HR agreements, contracts, and compliance documents involving agencies, contractors, and service providers.
Conduct research and initial analysis; prepare routine and special reports, correspondence, personnel forms, and operational manuals for supervisory review.
Summarize statistical and operational data for periodic and special HR reports.
Assist with HR division budget preparation, track expenditures, and report budgetary activities to the supervisor.
Conduct and document confidential inquiries for management while protecting sensitive information.
Establish and maintain specialized HR reference files and materials.
May supervise, train, and evaluate support staff and make recommendations concerning hiring, terminations, and other personnel activities.