Department of Medicine Coordinator, Part Time, Days, Variable Schedule, Atlantic Health Overlook Medical Center

Atlantic Health System•Summit, NJ

21d•$30 - $50•Onsite

About The Position

The Department of Medicine Coordinator provides comprehensive administrative and operational support to ensure the efficient functioning of the Department of Medicine. The role serves as a central resource for faculty, residents, medical students, and departmental leadership by coordinating physician call schedules, educational programming, residency-related activities, and administrative operations. The Coordinator works closely with departmental leadership, General Medical Education (GME) staff, faculty physicians, residents, and institutional stakeholders to support the department's clinical, educational, and administrative missions.

Requirements

High school diploma or equivalent.
Excellent computer skills, including proficiency with Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
Superior organizational skills and ability to prioritize and manage multiple tasks simultaneously.
Excellent time management skills and attention to detail.
Strong interpersonal and professional skills, with the ability to establish and maintain positive working relationships.
Ability to create and foster a collegial, collaborative environment while working with physicians, executives, residents, students, and staff.
Excellent verbal and written communication skills.
Demonstrated ability to adapt to a fast-paced, dynamic work environment.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Bachelor's degree.
Two to five years of administrative or office coordination experience.
Experience working in a healthcare environment.
Knowledge of graduate medical education, residency programs, and/or academic medicine operations.
Experience coordinating schedules, meetings, and educational activities.

Responsibilities

Coordinate and maintain physician and faculty call schedules, ensuring timely communication and distribution of schedule changes.
Manage and maintain resident and faculty schedules, including rotations, conferences, meetings, and departmental activities.
Coordinate educational programs and activities, including Grand Rounds, conferences, lectures, and other departmental educational events.
Support General Medical Education (GME) Coordinators with administrative functions related to medical student and resident education programs.
Assist with onboarding, scheduling, and coordination of learners participating in Department of Medicine educational programs.
Prepare and distribute communications, meeting agendas, reports, presentations, and other departmental materials.
Maintain departmental databases, spreadsheets, schedules, and records with accuracy and confidentiality.
Coordinate meetings for department leadership, faculty, and committees, including scheduling, meeting preparation, and follow-up activities.
Serve as a liaison between physicians, residents, hospital administration, medical staff, and other departments.
Monitor deadlines and ensure timely completion of departmental projects and initiatives.
Use Microsoft Office applications to prepare documents, reports, presentations, and tracking tools.
Provide general administrative support to Department of Medicine leadership and faculty as needed.
Perform additional duties and special projects as assigned by the Department Chairperson.

Benefits

Medical, dental, vision, and prescription coverage for team members working 22.5 hours per week or above.
Life and AD&D insurance.
Short-term and long-term disability, with options to supplement.
403(b) retirement plan with employer match and additional non-elective contribution.
PTO and paid sick leave.
Tuition assistance, advancement, and academic advising.
Parental, adoption, and surrogacy leave.
Backup and on-site childcare.
Well-being rewards.
Employee Assistance Program (EAP).
Fertility benefits and Healthy Pregnancy Program.
Flexible spending and commuter accounts.
Pet, home and auto, identity theft, and legal insurance.