Department Manager, Schools of Entertainment & Creative Marketing

Academy of Art University•San Francisco, CA

4d•Onsite

About The Position

Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career! If you have an appreciation for the arts and education, Academy of Art University invites you to apply for our exciting Department Manager in the Schools of Entertainment & Creative Marketing Department. This position works ONSITE in downtown San Francisco. If you are someone that has an interest in the film industry this role will provide, you with the unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television. This is a fast-paced position requiring a high level of energy, the ability to multi-task, flexibility to pivot to several different priorities while communicating effectively.

Requirements

Excellent organizational, and time management skills
Strong communication, presentation, organizational and interpersonal skills
Ability to lead through change, support organizational growth initiative and foster a positive work environment
Experience managing, leading and mentoring a diverse team
Ability to prioritize competing responsibilities, desire to work in a fast pace, changing environment

Nice To Haves

Experience with a variety of software such as, Microsoft Office, Adobe, and Canva is preferred
High attention to detail with the ability to prioritize and multiple task
Interest in the film industry is beneficial

Responsibilities

Manage the organization of day to day office and administrative functions, including administrative staff and FWS students
Serve as the point person for on campus and online coordination
Represent the department as a direct liaison between faculty, students and University administration
Assist the Department Directors in the annual budget process
Set agenda and attend Admissions and Advisor meetings with Directors
Manage planning events (i.e. Spring Show, Career Night, Advisory Board meetings, guest lectures, orientation, DAT/faculty meetings, Lecture Series, town hall meetings)
Act as point person for Industry on Campus and Alumni Department
Oversee the organization of timelines for projects and departmental files
Coordinate set-up of Director and full-time Faculty schedules and posting of office hours
Manage all calendar set-up and appointment scheduling for Directors and full-time Faculty in electronic calendar system
Manage all correspondence (incoming/out-going) and re-distributing of mail
Assist with procedures for new instructors (paperwork, interview scheduling)
Coordinate with other departments, such as Academic Support Department and Curriculum
Coordinate processing of curriculum updates for the department
Manage the process and maintenance of files on all forms pertaining to faculty (i.e. NASAD, payroll, faculty recs., biographies, resumes)
Monitor Open Registration reports with Department Directors and make corrections as necessary
Process maintenance and signage requests generated by Department Directors
Submit completed purchase orders and reimbursement requests and track to completion
Maintain requisition binder and purchase order log
Attend mandatory administration meetings and Director meetings when required
Conduct quarterly Manager meetings
Manage/organize other departmental projects and requests
Represent the department as a direct liaison between Directors, Faculty and Administration
Coordinate faculty attendance at conferences and expos
Keep instructors updated via email, memos and phone calls regarding policies, department announcements, meetings, grading process and lectures
Maintain current supply lists for classes each semester
Represent the department as a direct liaison between Directors, students and administration
Assist Director to keep in constant contact with Student Reps on new issues and feedback
Exercise independent discretion when problem solving basic questions on various issues (i.e. grades, attendance, instructors, courses, curriculum, etc.)
Assist in collecting and returning projects from instructors and the Spring Show
Promote the University and student morale
Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements etc.
Liaise with Issue Room staff on student needs