Department HR Specialist

Arizona State University•Tempe, AZ

3d•Hybrid

About The Position

The School of Molecular Sciences is seeking a Department HR Specialist who will assist and perform work of considerable responsibility under the guidance and supervision of the HR Assistant Director. The successful candidate will assist with the human resource functions and be skilled in handling confidential and sensitive information, and work effectively in an environment subject to quickly changing priorities and short deadlines. Hybrid work or alternative work schedule may be considered after hire and training.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Skilled in handling confidential and sensitive information
Work effectively in an environment subject to quickly changing priorities and short deadlines.

Nice To Haves

Experience working with Workday
Ability to coordinate multiple tasks, prioritize effectively, and work independently.
Demonstrate knowledge of international visa requirements.
Demonstrate knowledge of quality customer service standards, methods and practices.
Experience using Microsoft Office applications and Adobe products to create spreadsheets, forms and letters
Experience in working effectively and collaboratively in a team, as well as with faculty, staff and students.
Experience using DocuSign
Evidence of effective communication across all levels of the organization in order to build and sustain relationships
Evidence of effective communication skills
Strong written and verbal communication skills using various communication mediums such as email,phone, Slack, Teams, and Zoom.
Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Responsibilities

Manage the recruitment and hiring process for all student workers hires, serving as the primary contact for hiring and managing the hourly student grader employee base to monitor hours worked, confirm active student enrollment status, monitor out-of-state remote student workers, etc.
Manage the hiring and managing Graduate RA/TA appointments which requires developing and maintaining a close and positive working relationship with the staff Manager of Graduate Academic Advising and the faculty Associate Director of Graduate Studies.
Assist with processing Visas (J1 and H1B). Work directly with ISSC to resolve issues and coordinate deadlines.
Track and monitor time reporting for professional staff and student workers to ensure timely and accurate entry and approvals in Workday.
Performs routine payroll redistributions (PAA), working closely with the Business and/or Research Operations team
Assist with payroll reconciliations and internal and external audit requests
Maintenance and retention of appropriate hard and electronic personnel files
Develop and update internal process guides to ensure consistency with changes in procedures and practices.
Assist with any other special projects, reports, and duties as assigned by the HR Director to ensure continually efficient operations of the School to meet customer service needs.