Department Coordinator - MGH Institute of Health Professions

Mass General Brigham•Boston, MA

4d•$19 - $27•Onsite

About The Position

Join Our Team as a Part-Time Department Coordinator! Are you ready to be part of a prestigious institution that sits at the exciting intersection of higher education and healthcare? The MGH Institute of Health Professions, an esteemed graduate school affiliated with Mass General Brigham, is on the lookout for a talented Department Coordinator to join our team. This role is perfect for those seeking a part-time, in-office position that’s both engaging and benefits eligible! The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report. The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise. The Department Coordinator is a 20-hour per week, in-office position. The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into their creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week: Client Services 33% To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you: Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday). Work with Finance on accruals and expense transfers (reclass) Follow-up with various partners within Mass General Brigham to ensure transactions are in motion Communications 34% Handle photography requests Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department Checking tracking service for media hits/mentions of MGH Institute Monitoring departmental email account Assist in categorizing photos in Photoshelter (photo database) Craft monthly Employee Spotlight feature Obtain research listings from faculty, then post on intranet Social Media 33% Organize assets (photos, videos, graphics) into labeled folders for easy access Monitor competitor accounts and summarize their content themes Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry ABOUT MGH INSTITUTE MGH Institute of Health Professions is a graduate school in Boston that provides entry-level and post-professional programs in Nursing, Communication Sciences and Disorders, Genetic Counseling, Occupational Therapy, Physical Therapy, and Physician Assistant Studies. The PhD in Rehabilitation Sciences and a PhD and Master of Science in Health Professions Education have been added in recent years along with two two new programs: Master of Health Administration in Leadership and Master of Science in Healthcare Data Analytics to meet rising demand for highly educated health care professionals, educators, and researchers. Integrating classroom learning with research and clinical experience, the Institute grants doctoral and master's degrees, awards certificates of advanced study, and offers continuing education to practicing professionals. MGH Institute of Health Professions is the only degree-granting affiliate in Mass General Brigham (MGB), the largest private employer in the Commonwealth of Massachusetts. The Institute has been recognized multiple times by The Chronicle of Higher Education as a “Great College to Work For.” A leading health sciences educational institution, MGH Institute provides students with outstanding academic programs, many of which are ranked among the best in the nation. MGH Institute of Health Professions has announced an organization-wide anti-racism initiative to think boldly about race and bring together all members of the Institute community to address systemic racial injustice as well as oppression more broadly. The plan seeks to create a supportive and inclusive campus environment and better support the diverse communities the school serves. We are excited about this initiative and are hiring employees who are committed to justice, equity, diversity, and inclusion and will contribute to our anti-racism and anti-oppression approach.

Requirements

High School Diploma or equivalent required
1-2 years office experience preferred
Strong written and verbal communication skills
Attention to detail
Proficiency in Office 365

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Process business transactions
Manage office tasks
Craft engaging news briefs
Assist with social media efforts
Execute purchase orders
Submit requisitions and invoices
Obtain quotes from vendors
Submit change orders and monthly expense reports
Obtain scopes of work
Set up new vendors in our financial management system (Workday)
Work with Finance on accruals and expense transfers (reclass)
Follow-up with various partners within Mass General Brigham to ensure transactions are in motion
Handle photography requests
Work with Smartsheet (project management system) to input story information
Add announcements to intranet
Send TV ad displays to Informational Technology department
Check tracking service for media hits/mentions of MGH Institute
Monitor departmental email account
Assist in categorizing photos in Photoshelter (photo database)
Craft monthly Employee Spotlight feature
Obtain research listings from faculty, then post on intranet
Organize assets (photos, videos, graphics) into labeled folders for easy access
Monitor competitor accounts and summarize their content themes
Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry