Department Coordinator - Pittsburgh, PA
About The Position
The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences. Serves as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed. Performs administrative assistant support work of moderate complexity. Responsibilities will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.
Requirements
- Associate's Degree
- 3 years of relevant experience
- Combination of education and relevant experience will be considered in lieu of education and/or experience requirement.
Responsibilities
- Initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences.
- Serve as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices.
- Process travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, and department website updates.
- Perform general office management and oversight of student worker duties.
- Provide comparable service and back-up to other Dietrich School departments as needed.
- Manage calendars, schedule meetings, and provide coverage when needed.
- Provide support in planning and coordinating events.
- Produce communication and marketing materials.
- Assist with social media updates.
- Coordinate and prepare the newsletter.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
