Department Coordinator - Pittsburgh, PA

VetJobs•Pittsburgh, PA

5d•$18 - $22•Hybrid

About The Position

The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences. Serves as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed. Performs administrative assistant support work of moderate complexity.

Requirements

Associate's Degree
3 years of experience
Combination of education and relevant experience will be considered in lieu of education and/or experience requirement

Responsibilities

Managing calendars
Scheduling meetings
Providing coverage when needed
Providing support in planning and coordinating events
Producing communication and marketing materials
Assisting with social media updates
Coordinating and preparing the newsletter
Processing travel expense reimbursements
Processing travel advance settlements
Processing One Card and Panther Express purchases
Processing professional service contract agreements
Updating department website
General office management
Oversight of student worker duties
Providing comparable service and back-up to other Dietrich School departments as needed