Department Coordinator, Schneider Institute

Brandeis University • Waltham, MA

23h • Onsite

About The Position

Brandeis University is seeking a highly organized, service-oriented professional to join Schneider Institutes for Health Policy and Research. This role will provide routine support to faculty, researchers and staff in the Schneider Institutes. In this role you will support administrative and budget activities that include things such as: expense reporting, supply ordering, procurement, and direct support for the Director. You will also manage communications activities such as: website updates, event support, newsletters, and meeting scheduling/note taking.

Requirements

• High School diploma or GED required
• 1–3 years of administrative or coordination experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with collaboration tools such as Google Workspace, Zoom, Box, or similar platforms
• Familiarity with calendar management systems
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Professional judgment and discretion
• Detail orientation with ability to manage multiple deadlines
• Familiarity with basics of work in a research and education environment
• Basic skills creating templated documents, proofing correspondence, developing creative and factual communications centered on research projects and office operations.

Nice To Haves

• Associate’s or Bachelor’s degree preferred
• Experience in higher education preferred
• Budget tracking or financial monitoring experience is helpful
• Experience with invoice processing (COUPA) and Workday is helpful

Responsibilities

• Supports Institute financial team, reporting to budget/operations administrator and Director, interfacing with faculty and staff to process purchasing/supply requests, payments, expense reports
• Schedules and handles planning and summary of Institute meetings, including meeting notes, agendas and distribution of related documents
• Works under supervision of institute leadership to foster communication in areas such as: web, email, social media, and coordinate with other staff working on project and school related communications
• Supports Schneider event planning and execution--symposia, lectures, special events
• Provides general directors support--PowerPoints, copying/printing, routine correspondence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED