Department Coordinator II

University of Louisville•Aurora, CO

6d•$17 - $26•Onsite

About The Position

The School of Dentistry seeks an exceptional candidate for the position of Department Coordinator II to provide administrative support to the School’s Business Office. This position reports to the Associate VP of Finance for Dentistry.

Requirements

High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience.
Grade 2 (Hourly)

Nice To Haves

Strong organizational skills and the ability to plan, prioritize and organize tasks; effective written and verbal communication skills; professionalism and responsible customer service skills.
Experience with Microsoft Office and HRIS platforms such as Workday.

Responsibilities

Provide administrative support to multiply areas within the School of Dentistry’s Business Office.
Serve as frontline contact and provide reception for employee inquiries; handle and direct employee inquiries to appropriate business office members or campus contacts; greet visitors, answer phones, route, sort mail and perform other administrative support duties.
Assist as needed with Unit HR Specialist for Faculty to organize and coordinate logistics (e.g., travel arrangements, book rooms, scheduling meetings, prepare itineraries, room setup, etc.) in faculty searches; correspond with candidates, serve as host, as needed, to candidates during on-site interviews.
Maintain procurement card for Business Office and reallocate charges monthly in accordance with university procurement policies; pay invoices; submit check/cash deposits as needed.
Place orders for office supplies (ensuring adequate quantities of stocked items).
Serve as unit timekeeper for biweekly and monthly payroll as needed.
Schedule and coordinate meetings, events, and provide administrative support to the Business Office.
Handle sensitive, confidential employee and HR-related information in the strictest confidence.
Handle printer access for ULSD.
Financial report distribution
Send out exit interview requests upon staff resignations
Other duties as assigned.