Department Assistant

the Client•Kansas City, MO

11d•Onsite

About The Position

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Requirements

Advanced knowledge in Microsoft Word, Excel, Access and PowerPoint required
Ability to work independently; demonstrating accuracy, reliability, and problem solving skills
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)
Technology savvy — goes beyond basic Excel/Outlook proficiency
SharePoint usage for documents, including updating as needed
Microsoft Suite proficiency
Strong communication skills
Ability to assist on initiatives across team, including communication around initiatives and PowerPoint deliverables
Ability to help track budgets, ensure team is on track, support forecasting, and pull data together
Ability to send communications to groups of people and coordinate meeting logistics (e.g., ordering lunches for meetings)

Nice To Haves

AI skills are a plus
Applicable office/clerical experience preferred

Responsibilities

Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
Resolves questions regarding the department; research and provide appropriate answers.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Performs other duties as assigned.
Complies with all policies and standards.