Department Assistant

GTT•Marshalltown, IA

4d•Onsite

About The Position

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Requirements

Bilingual (English/Spanish) — required to assist with finalizing orientation paperwork for Spanish speakers, day-to-day Spanish-speaking with crew members, and translating documents/paperwork as needed.
Knowledge of MS Access, Excel, and Word.
Exceptional organizational, communication (written and oral), and prioritization skills.
Ability to work autonomously.
Ability to fulfill and complete urgent needs.
Present self with a professional, mature, and positive demeanor.
Ability to work with a variety of personalities.
Minimum of two years' experience in an administrative or coordinator function.
High School Diploma or GED equivalent required.

Nice To Haves

Experience with Oracle preferred.
Minimum of two years' experience in an administrative or coordinator function, preferably in a construction environment.

Responsibilities

Assist with time entry for field craft payroll weekly.
Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
Assist with submitting and obtaining craft correction paychecks.
Assist with data entry into jobsite IRA tracking log.
Assist with adding apprentice information in Baker Tilly third-party database.
Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll.
Assist with general document control processes.
Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper.
Assist with managing the office supplies and order as needed.
Assist with miscellaneous event and training set up.
Finalize orientation paperwork for Spanish-speaking employees, assist with day-to-day Spanish-speaking with crew members, and translate documents/paperwork as needed.