Department Assistant

UMC Health System

1d • Onsite

About The Position

The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department.

Requirements

• High School Diploma or GED
• +1 year of related office support or administrative experience
• Demonstrated communication skills, both verbally and in writing. Must be able to speak, read, and write English
• Good organizational skills and attention to detail
• Proficient in Microsoft Office
• Ability to maintain confidentiality

Responsibilities

• Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties.
• Greets and assist visitors to the assigned department, both internal and external
• Coordinate any deliveries for assigned department
• Serves as Scribe in department and all other assigned meetings
• May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance
• Collaborate with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events
• Prepare reports and other departmental presentations as requested
• Process and deliver mail for assigned department
• Assist in providing clerical support for staff members within the assigned department
• May be asked to edit timecards, perform troubleshooting of office equipment
• All other assigned duties as requested by assigned department

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED