Department Assistant - Rehab

Shriners Hospitals for Children•St Louis, MO

24d

About The Position

Shriners Children’s St. Louis is seeking a part-time Department Assistant to support its Rehab Services team. The position is part-time, works 20 hours per week, and is on day shift. The Department Assistant completes assignments for the department efficiently and in a timely manner, supports patient and visitor interactions, maintains schedules and records, and assists with administrative, supply, purchasing, and budget activities.

Requirements

High school diploma or GED.
Intermediate-level skills in Microsoft Office.
Excellent communication skills and the ability to work in and promote a positive work environment.
Ability to effectively use online scheduling, medical records, and other systems related to patient care.

Nice To Haves

Two years of administrative assistant or clerical experience.
One year of previous scheduling experience in an outpatient rehabilitation environment.
Bilingual Spanish/English.

Responsibilities

Complete assignments for the Rehab Services department efficiently and in a timely manner.
Handle department correspondence, typing, photocopying, filing, and inventory.
Prepare equipment and paperwork for shipping to outreach clinics.
Receive and process patients, families, visitors, staff, and Shriners by phone and in person.
Prepare incoming and outgoing mail.
Check in and check out daily rehabilitation patients seen by staff.
Maintain daily rehabilitation patient schedules.
Schedule patients in SHCIS for OT/PT, Child Life, Media Services, and other departments as needed.
Enter Prosthetic and Orthotic information into Ad-Hoc charting as needed.
Review Rehab documentation to check the status of Plan of Care verification.
Pull pressure garment files and garments for therapists and technicians.
Order supplies for OT/PT, Child Life, and Media Services accurately and in a timely manner.
Submit insurance preauthorization requests for OT/PT services.
Submit payments to vendors used by OT/PT, Child Life, and Media Services in a timely manner.
Submit check requests and provide supporting documentation for purchases as needed.
Track monthly budgets and compare them with the variance report to identify discrepancies.
Maintain a database tracking supplies ordered for OT/PT, Child Life, and Media Services.