Recreation Department Assistant

Town of Grafton•Grafton, MA

About The Position

The Town of Grafton is seeking a dynamic applicant for a part-time, year-round Department Assistant position in its Recreation Department. The role is benefit-eligible and scheduled for 25 hours per week. The Department Assistant works under the direction of the Recreation Director and performs similar or related work as required. The position serves as a key point of contact for Recreation Department customers and supports program administration, special events, seasonal staff onboarding, Recreation Commission meetings, marketing, registration, deposits, and departmental financial processing. The applicant should be an excellent communicator who is professional, self-motivated, highly organized, friendly, and well versed in business software. Knowledge of online registration software is a plus. Some nights and weekends are required.

Requirements

Excellent communication skills.
Professional, self-motivated, highly organized, and friendly.
Well versed in business software.
Some nights and weekends are required.
Post-high-school education and one to three years of experience in the Recreation Field and/or a municipal setting are preferred.

Nice To Haves

Knowledge of online registration software.
Post-high-school education.
One to three years of experience in the Recreation Field and/or a municipal setting.

Responsibilities

Respond to customer service inquiries by phone, email, and in person.
Assist with scheduling programs, hiring vendors, communicating with schools, and reserving facilities for programs.
Support special events with scheduling, logistics, and other needs.
Support the hiring and onboarding of seasonal staff.
Attend Recreation Commission meetings and coordinate and prepare related documents.
Market programs and events across a variety of platforms.
Collect program registration documentation and associated fees.
Process online and cash deposits.
Process Recreation Department warrants and payables.
Perform similar or related work as required.