Department Assistant - Special Education

Mesa USD 4•Mesa, AZ

1d•Hybrid

About The Position

Provides routine clerical and administrative support to an assigned department or program. Performs standardized office and clerical tasks in accordance with established district policies, procedures, and guidelines to support daily operations. Work is task-focused, emphasizing accuracy, organization, and customer service, and is performed under direct supervision with clearly defined processes.

Requirements

High School diploma or education required
Previous clerical or administrative experience preferred
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Ability to perform routine clerical tasks with accuracy and attention to detail
Proficiency using standard office productivity tools such as word processing, spreadsheets, and email
Ability to learn and use district systems and software as assigned
Ability to follow established policies, procedures, and written instructions
Ability to organize work, prioritize tasks, and meet deadlines while managing frequent interruptions
Effective written and verbal communication skills
Ability to work cooperatively with staff, families, and the public
Ability to maintain confidentiality as required

Nice To Haves

Proficient with software like Microsoft Office, Google Workspace, and sometimes specialized school administration software (e.g., PowerSchool, Skyward).

Responsibilities

Perform routine clerical duties, including typing, copying, scanning, data entry, and digital and physical recordkeeping in support of assigned functions.
Prepare routine correspondence, forms, reports, and documents using district-approved templates and formats.
Compile and enter data from multiple sources (e.g., timesheets, requisitions, travel, program operations, invoices) for review by administrative or supervisory staff.
Track routine expenditures and maintain documentation for assigned budgets.
Respond to routine inquiries by providing information or referring individuals to appropriate personnel based on established guidelines.
Schedule meetings and appointments as directed; assist with logistics following established procedures.
Maintain regular and on-time attendance.