Department Assistant, Painting and Sculpture

The Museum of Modern Art • New York, NY

42d

About The Position

The Museum of Modern Art is currently accepting applications for a Department
Assistant in the Department of Painting and Sculpture. Reporting to the
Department Manager, the Department Assistant will be responsible for providing
general administrative support to assigned curators in the department and
operational support to the department.

Requirements

• Bachelor’s degree in art history, fine art, museum studies, non-profit management, or related field with at least 18 months prior experience relevant to the position.
• Excellent written and verbal communication skills.
• Pleasant phone manner.
• Keen attention to detail and superior organizational skills.
• Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously in a fast-paced environment.
• Knowledge of and interest in contemporary and modern art.
• Must exercise good judgement and discretion.
• Ability to take direction and work as part of a team.
• Strong computer skills, including Microsoft Office suite PowerPoint, Word, Excel), Gmail, and facility with Internet research.

Nice To Haves

• Knowledge of languages in addition to English (French, German, or Spanish) a plus.
• Experience with TMS a plus.

Responsibilities

• Performs departmental tasks, including answering phones, sorting mail, paying invoices, ordering office supplies, drafting correspondences, maintaining filing systems.
• Answers queries that come through the department’s general telephone line, and via mail and email.
• Maintains general orderliness of department common spaces, study center, and supply closets.
• Makes business travel arrangements for assigned curators. Executes travel and entertainment expense reports for assigned curators.
• Gathers data from various sources for use by supervisor or relevant staff, including collection database, library catalog, Internet research, etc.
• Occasionally coordinates appointments and supervises internal and external visitors to the department’s study center.
• Performs any other duties reasonably related to the functions described above.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level