Department Assistant, Nursing

Emory•Decatur, GA

1d•Onsite

About The Position

The Department Assistant, Nursing provides administrative support to nursing unit management, including developing and updating daily staff schedules and adjusting schedules to meet changing staffing needs. The role collects and reviews unit time records, maintains operational and confidential records, and supports the unit’s administrative, financial, supply, equipment, and communication processes. The assistant coordinates clerical activities, helps identify clerical staffing needs, trains and guides staff, provides performance feedback, and participates in unit programs and projects. The role also supports employee onboarding, processes personnel and timekeeping information, provides computer training, serves as a liaison for unit personnel, and helps keep staff informed about operational changes. Additional duties include handling correspondence and calls, maintaining files and schedules, monitoring equipment and supplies, coordinating routine equipment servicing and deliveries, maintaining budgetary and purchasing records, verifying charges and deliveries, and collecting unit data. Work location is Decatur, Georgia, with a stated shift of 5 a.m. to 1 p.m.

Requirements

High school diploma or equivalent.
Three years of clerical or secretarial experience, including one year in a hospital or healthcare environment.
One year of computer experience that includes word processing, database management, or spreadsheet applications.

Responsibilities

Develop and update daily staff schedules and adjust work schedules to accommodate changing staffing needs.
Collect and review unit time records for accuracy, completeness, and procedural compliance, and notify the supervisor of discrepancies requiring corrective action.
Direct clerical activities as needed; identify clerical staffing needs; and provide staff training, guidance, and performance feedback.
Participate in programs and projects that support unit goals and objectives.
Type correspondence, reports, and manuscripts; take and transcribe dictation when needed; answer telephones; greet visitors; screen calls; take messages; and refer callers appropriately.
Organize and maintain departmental files, post daily schedules, retain schedules for future reference, and retrieve information for internal and external use.
Check equipment operation, communicate maintenance needs, maintain inspection logs, and coordinate routine servicing and repairs with vendors or service representatives.
Oversee timely delivery of linens, materials, supplies, and equipment; document delivery services and report problems to the supervisor.
Operate standard office equipment and inventory, order, and maintain office supplies and forms; complete purchase requisitions and receive supplies.
Project departmental expenditures, collect pricing information, initiate corrective action for mischarged items, and maintain budgetary records.
Receive and distribute employee paychecks and return uncollected checks to Payroll.
Verify patient-service charges and maintain related records; maintain purchase orders, verify supply deliveries and charges, acknowledge receipt of items for invoice approval, and monitor service contracts for compliance.
Collect unit data and assist with data analysis; maintain records relating to unit operations, including confidential personnel, timekeeping, financial, budget, correspondence, supply, and equipment records.
Coordinate preparation and processing of employee information, human resources action forms, and time cards.
Participate in orientation of new employees and familiarize them with unit and administrative policies and procedures.
Provide computer training to unit staff or others and act as a liaison for unit personnel.
Attend departmental meetings, circulate memos, post announcements, and keep staff informed of operational changes; may hold meetings with clerical staff about operational issues and concerns.