Department Assistant, Nursing

Emory Healthcare•Decatur, GA

2d•$19 - $23•Onsite

About The Position

The Department Assistant, Nursing provides administrative and operational support to nursing unit management. The role develops and updates daily staff schedules, adjusts schedules as staffing needs change, reviews time records, maintains unit documentation, and supports clerical activities. It also helps coordinate supplies, equipment, service requirements, financial records, employee information, and communications across the unit. The assistant participates in new-employee orientation, provides computer training, and serves as a liaison for unit personnel. The position is based in Decatur, Georgia, with a stated shift of 5 a.m. to 1 p.m. Physical demands and environmental exposures may vary according to the assigned work area and tasks. The role may involve travel and use of personal protective equipment, including respirators.

Requirements

High school diploma or equivalent.
Three years of clerical or secretarial experience, including one year in a hospital or healthcare environment.
One year of computer experience, including word processing, database management, or spreadsheet applications.
Ability to meet the stated physical requirements: lift up to 50 pounds; carry objects up to 25 pounds; perform occasional to frequent standing and walking, occasional sitting, and close eye work such as computer use, typing, reading, and writing.

Responsibilities

Develop and update daily staff schedules, adjust them to meet changing staffing needs, and post and maintain schedules for reference.
Collect and review unit time records for accuracy, completeness, and procedural compliance; notify a supervisor of discrepancies requiring corrective action.
Direct clerical activities as needed, identify clerical staffing needs, and provide clerical staff with training and guidance.
Assess employee performance and provide feedback; participate in programs and projects supporting unit goals and objectives.
Type correspondence, reports, and manuscripts; take and transcribe dictation when needed; answer telephones, greet visitors, screen calls, take messages, and refer callers appropriately.
Organize and maintain departmental files and retrieve information for internal and external use.
Check equipment operation, maintain inspection logs, communicate maintenance needs, coordinate routine servicing, and contact vendors or service representatives for repairs.
Coordinate timely delivery of linens, materials, supplies, and equipment; maintain delivery documentation and report problems to a supervisor.
Operate standard office equipment, including telephones, copiers, fax machines, and computers.
Inventory, order, and maintain office supplies and forms; complete purchase requisitions and receive supplies.
Project departmental expenditures, collect pricing information, correct mischarged items, and maintain budgetary records.
Receive and distribute employee paychecks and return uncollected checks to Payroll.
Verify patient-service charges and maintain related departmental records; maintain purchase orders, verify supply deliveries and charges, acknowledge receipt of items for invoice approval, and monitor service contracts for compliance.
Collect unit data according to prescribed procedures and assist with data analysis.
Maintain unit operational records, including confidential personnel records, time sheets, financial accounting, budget, correspondence, supplies, and equipment records.
Coordinate preparation and processing of employee information, human resources action forms, and time cards.
Participate in new-employee orientation and familiarize employees with unit and administrative policies and procedures.
Provide computer training to unit staff or others and act as a liaison for unit personnel.
Attend and participate in departmental meetings, circulate memos, post announcements, and keep staff informed of operational changes.
Hold regular meetings with clerical staff as needed to discuss issues and concerns affecting unit operations.