Department Assistant - Engineering and Technology

Universities of Wisconsin•Menomonie, WI

1d•Onsite

About The Position

The Engineering & Technology Department within the Robert F. Cervenka School of Engineering, College of Science, Technology, Engineering, Mathematics, and Management invites qualified candidates to apply for our Department Assistant position. This is a Full Time; Regular; 100% position. The department has approximately 40 full-time faculty and staff and provides courses for its well-established and accredited undergraduate programs in Computer & Electrical Engineering, Manufacturing Engineering (B.S. and M.S.), Mechanical Engineering, Plastics Engineering, Engineering Technology, and Packaging, plus other programs throughout the University. UW-Stout’s Engineering and Technology Department is committed to creating an inclusive campus community.

Requirements

High school diploma or equivalent
Excellent verbal and written communication skills
Excellent judgment, including sensitivity to personal and confidential information
Excellent interpersonal and customer service skills
Experience working with Microsoft Office Suite, specifically, Word, Excel, and Outlook
Basic computer skills and functional knowledge of computer hardware/accessories and the internet
Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness
Work independently and as part of a team environment and on collaborative efforts

Nice To Haves

Experience in an administrative and/or financial management position
Experience in higher education
Demonstrated commitment in establishing a positive work environment that embraces inclusion
Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Responsibilities

Provide administrative assistance to the department chair, department members and students.
Serve as the departments’ financial manager.
Purchase supplies and equipment.
Act as office manager/lead worker.
Manage departmental offices and processes.
Assist in curriculum management and entry.
Assist with recruitments and hiring paperwork.
Assist with instructor evaluations by students.
General computer/technical support for office functions.
Other related duties.
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements.
Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations.
Serves as a primary point of contact for the department.
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections.
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures.
May provide operational guidance and training on day-to-day activities of student workers and program staff.