Department Analyst

California State University, Northridge•Los Angeles, CA

3d•$4,799 - $6,992•Hybrid

About The Position

Under general supervision, the Department Analyst monitors departmental budgets, reconciles financial transactions, evaluates expenditures, coordinates personnel and payroll processes, supports scholarship administration, and provides operational analysis. The incumbent develops financial reports, resolves discrepancies, and facilitates administrative improvements and training. The analyst monitors and analyzes departmental financial activity across General Fund, Trust, Lottery, Campus Quality Fee (CQF), Instructionally Related Activity (IRA), and University Foundation accounts. The position reviews financial transactions and expenditure records, researches variances, prepares monthly reconciliation reports for the Department Chair, and evaluates financial and operational information for assigned projects. It also coordinates personnel transactions for tenure-track and part-time faculty and staff recruitment, and provides procedural guidance and training to newly appointed department analysts. This is a regular, full-time position with a one-year probationary period. The schedule is 40 hours per week, Monday through Friday. The position is currently hybrid, with four days in the office and one remote day, subject to change based on student or operational needs.

Requirements

Equivalent to graduation from an accredited four-year college or university in a job-related field; additional job-related experience may substitute for the required education on a year-for-year basis.
Equivalent to two years of full-time technical, analytical, or administrative experience.
Knowledge of financial analysis, budget administration, fiscal reconciliation, and university accounting policies and procedures.
Strong analytical and problem-solving skills to evaluate financial transactions, identify discrepancies, and recommend operational improvements.
Proficiency in Microsoft Office, PeopleSoft SOLAR, and university financial and administrative systems.
Knowledge of personnel administration, faculty recruitment processes, payroll transactions, and university employment procedures.
Organizational and time-management skills to coordinate multiple projects, prioritize competing deadlines, and maintain accurate records.
Interpersonal, written, and verbal communication skills to collaborate with campus stakeholders, prepare reports, and provide procedural guidance and training.

Responsibilities

Monitor, track, and analyze departmental financial activity across General Fund, Trust, Lottery, Campus Quality Fee (CQF), Instructionally Related Activity (IRA), and University Foundation accounts.
Review and reconcile financial transactions and expenditure records, identify discrepancies, research variances, and prepare monthly financial reconciliation reports for the Department Chair.
Collect, organize, review, and evaluate financial and operational information for assigned projects; identify discrepancies or procedural concerns and prepare findings and recommendations for review.
Coordinate and review personnel transactions related to tenure-track and part-time faculty and staff recruitment, ensuring required documentation, approvals, and university procedures are followed.
Provide procedural guidance and training to newly appointed department analysts on university systems, financial transactions, departmental workflows, and administrative requirements.
Perform other duties as assigned.