Department Resource Analyst

San José State University•San Jose, CA

4d•$5,274 - $7,684

About The Position

The School of Nursing is seeking a Department Resource Analyst to support fiscal management, personnel administration, operational planning, technology, purchasing, and facilities coordination across the School’s academic and continuing education programs. Reporting to the Director of Resources and Operations and receiving work direction from the Director of the School of Nursing, the incumbent independently analyzes financial and operational information, advises leadership, and serves as a liaison with faculty, staff, students, vendors, and campus partners.

Requirements

A bachelor’s degree and/or equivalent training.
Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Ability to communicate with constituents in a professional and respectful manner.
General awareness of emerging technologies, including artificial intelligence, and willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices.
Knowledge of budgetary procedures and appropriate software programs.
Knowledge of organization principles, complex budgets, and strategic planning.
Ability to quickly learn and apply PeopleSoft HR and Financial management systems and gain proficiency in PeopleSoft, FTS, CFS, and Data Warehouse.
Ability to analyze and independently decide appropriate funds and accounts to use for financial purchases and payments.
Excellent written and verbal communication, interpersonal, and responsive skills to establish and maintain professional, cooperative working relationships with faculty, staff, students, and vendors.
Supervisory skills, including the ability to recruit, train, evaluate skillsets, and establish work priorities.
Ability to exercise initiative, confidentiality, flexibility, good judgment, and discretion.
Ability to work independently and as part of a team.
Ability to assimilate information from oral or written sources, develop a broad knowledge of CSU policies and procedures, and apply them consistently.
Ability to read, analyze, and interpret common technical concepts, reports, and legal documents.
Ability to respond to complex inquiries from members of the university community.
Excellent customer service skills and ability to present information effectively and respond to questions and inquiries from faculty, staff, and students.
Ability to define areas of responsibility based on skillsets and broadly suggest tasks to staff.
Ability to work with other CSU organizations and private entities while providing excellent customer service.

Nice To Haves

Three years of relevant work experience performing similar functions.
Experience with CSU financial, budget, accounting, and purchasing policies and procedures.
Experience with CSU accounting and financial reporting systems, including CFS, PeopleSoft, and Data Warehouse.

Responsibilities

Develop, administer, and monitor School budgets across multiple programs, including salary and operating expenditures, special sessions, continuing education, grants, student assistant funding, and auxiliary accounts.
Prepare financial reports, forecasts, business plans, audits, transfers, expense adjustments, requisitions, reimbursements, payroll vouchers, and other fiscal transactions.
Provide administrative support for personnel activities, faculty searches, staff and student assistant recruitment, work lead responsibilities, training, records management, and annual reporting requirements.
Coordinate purchasing, vendor relations, technology support, equipment inventory, classroom and laboratory resources, and promotional or event-related needs.
Oversee facilities projects, repairs, remodeling, space planning, equipment acquisitions, office relocations, phone and network communications, and other operational improvements.